Eddie Critchlow, Sharon Thorpe, Alison Sharpe, Steve
Thorpe, George Walton, Steven Bush, Pat Hawkins and Pam
Linda Gordon Bob Smailes Vi Currie Barbara King,
Minutes of last meeting:
Read and agreed
Matters arising not covered elsewhere on
Pat signed in as representative of the church
£2,729.24 currently held on the community
account. £8,666.09 currently held on the Saver account.
Details of the income and outgoings
together with a summary of the rent paid to date was
Haven Power electricity bills appear to
be increasing. Weekly meter readings to be taken.
CNG Gas bills have increased
substantially. Oct £76, Nov £109, Dec £406, Jan
estimated £334. Alison reported that the thermostats
originally fitted were faulty and replaced. The timer
was replaced by a programmable one (but it was not a 7
day one as previously agreed). Alison passed the boiler
instructions to Sharon for retention on file but did not
hold instructions for the timer (which she now holds),
she had not set the timer nor did she have the receiver
to remotely set the
Sharon said that according to the minutes
of the last meeting the heating was to be run at 18°
continuously and could be turned up and down at the
thermostat. An energy expert on the radio said the most
efficient way to run central heating is by the use of
radiator thermostats and an effective timer to switch
the heat on and off when actually required.
Steve said that the timer had been set by
someone to come on at 06.30 to 08.30 and from 17.00 to
22.00 to reach and maintain a set temperature of 17°. In
between ie 08.30 to 17.00 and 22.00 to 06.30 it was set
to run at 10°.
The only way hall users can increase or
reduce the heating is by temporarily over-riding the
preset temperatures by adjusting the rotary dial which
will apply until the next switching time ie 06.30,
08.30, 17.00 or 22.00 when it automatically reverts back
to the pre-set temperatures.
Alison and Eddie said they would look
into it and report back.
In view of
concerns this should be dealt with and circulated asap.
Hall rent was up to date at Christmas
except for Cubs. Alison has issued invoice to date.
Eddie has just paid a cheque for £100 to
Outshine for cleaning (Bob’s cheque stub is dated
Agreed to pay Jeff Wade’s invoice for
(Check if surveyors estimate of
rebuilding costs obtained for insurance).
Bob said this needs to be done
User Group Reports:
ACT Litter pick, May Day Sale and Jazz
Festival arranged. They have purchased 36 soup bowls for
use by the village hall.
Bowls Club running well.
Sports Club running well.
WI nothing to report.
Parish Council – public meeting with
Church. Winter Warmer, pudding club,
summer fair, scarecrow festival and Christmas fair
arranged. Keen to make sure that events don’t clash with
other users events.
3-2-1-0 fortunately numbers have
improved but keen to encourage more.
School have stopped using the hall for PE
as the teacher is off sick.
Report back from NNVHC Meeting:
PAT testing costs have changed 1-5 items
£15, 6-10 items £20 and 11-30 items £30.
The next NNVHC meeting will be at
Acklington Village hall on Wednesday 5th March 2014 from
7-7.30pm. ST to check with them on likely numbers and
David Greenfell Licencing Dept NCC
supports village halls changing their premises licence
to include alcohol. This would cost £70 per annum. No
designated person is required but the committee are
responsible. The committee could buy and sell alcohol to
event organisers to raise funds. The licence should
include all event types and include the garden. The
application could be advertised in the Pelican.
Pat raised the question of having alcohol
as prizes on a raffle.
The alcohol must be in a sealed container
and as they cannot be given as a prize to someone under
18 then strictly the tickets can only be sold to over
Permission may be required from
Northumberland Estates and the hall and garden lease
should be checked.
The showing of films requires a licence
but MPLC offer this at a cost of £70 per annum, no
entrance charge could be levied and it could not be
advertised to the general public.
PRS/PPL. Village halls are charged at
community buildings charge. ST said that this had been
sorted but EC asked to check rates applied.
Zumba would require their own PPL
Food Safety was discussed. If food was
supplied on a weekly basis food hygiene certificates
would be required but best practice only requires
familiarity of food hygiene standards.
NNVHC are looking for a new editor for
Art Appreciation has restarted. ST to
complete BACS authority.
Birthday parties and Holistic Dog
Training sessions booked.
Alison will look into advertising weekend
booking by scouts groups. C/fwd from last meeting. Check
if hall insurance covers sleepovers.
2 weddings are provisionally booked for
2014 (1 for 14/6/14). As the hire charges need to be
agreed in advance Alison will obtain a booking form to
show the period of hire needed – to discuss at next
Easyfundraising.org. has so far raised
£6. Encourage more use.
Plans for wedding dress display on Sunday
16/2/14 1.30 to 4.30 well in hand and support is
encouraging. 11 dresses so far from 1921 to date plus
Georgian style outfits. Hall open from 9am to set out
dresses and photos. To help with refreshments etc be
Eddie will see if he can obtain
something to play Cds on
Steven is looking into obtaining some
Raffle prizes sought
Cakes, scones, savouries would be
Update on back room and major
Vi has transported 44 bricks to and from
Blaydon. Whole bricks not facings as previously
suggested. She will transport them back.
A plaque thanking Sir Anthony and Robert
Parker is to go in the Guyzance Room.
Both blinds have been closed manually as
the controllers are not working –to be followed up with
carried forward from the last meeting
The soffit boards are to be replaced or
covered and an estimate obtained for the front of the
hall –to be followed up with Alistair
The boards of the retaining wall at the
side will be painted by Vi.
Banks –Paul Besford has offered
gravel and large rocks to landscape area. We are to
provide membrane and manpower.
Bruce to sort out light fitting in
Guyzance Room, thought to be reason why power goes off
When Bruce has finished his work he will
let us have the necessary electrical certificate
Matthew to provide estimate to repair
plastic fascia on storm damage to rear of building.
The windowsills and floor ledge have to
be put in
Water is coming under the front doors
to be dealt with.
Neil Davison to provide estimate for
cladding. Alistair suggested plasterboard cladding
costing £300 -£400
redecoration needed above tiling
Concern expressed about the fuel cost of
oven use. Mention in conditions of hire. Review again.
Jeff to be asked for a complete estimate
to put new door on kitchen fuse box and also for
battening out and boarding the ceiling.
Heating installation completed.
See concerns raised in treasurer’s
Main switch of boiler covered in tape to
prevent switching off in error
EC suggested more insulation needed to
look into grants. Ceiling fans to be considered
Estimate received from Plumbtec of
£2,246.00 to remove urinals, replace with 2 cubicles,
sink, hand-dryer and tiling. 2 more estimates to be
Possibly renovate quarry tile flooring or
there is leftover flooring to cover.
Wastepipe /guttering to be dealt with.
Jeff Wade to open up understage area for
the storage of chairs tables etc. and clad front stage
Eddie looking for hooks and chain to
store tables in Guyzance Room.
Shed for outside storage and concrete
base required carry forward.
Front doors. Nearest acid dipping and
paint spraying found in Leeds. To be considered.
The lighting wires above the passageway
are easily accessible from the stage steps and need to
be covered over.
Bob (and Eddie) to arrange for moving the
seat at the front of the hall back and reattaching the
back leg fixings to the front legs – to be sorted.
62 red chairs obtained from Togston Club.
Retained 41 of the old chairs in best condition stored
in sideroom. Approx 50 old chairs on patio to be removed
Skip/Council/ private car removal. Alison to check with
Alison to order a new handdryer costing
£19.99 – Bruce to fit.
Chimney breast to be repaired and
repainted carry forward
Door frames to be painted and
redecoration carry forward
Hall floor needs resealed
Potholes in carpark filled but subsidence
at bottom of ramp caused large puddle. To be carried
Inventory updated. Copy on maintenance
file and one in kitchen
Agreed to buy 40 small plates.
Following a recent incident when 20 cups
were broken we agreed that the conditions of hire should
state that all breakages must be paid for.
George to supply clock for Guyzance Room.
Cubs to share noticeboard with Sports
Vi has emptied the garden tubs and
planted them with bulbs. She has 5 fruit trees which
Eddie suggested are planted at bottom of garden as shown
in the original plan which should not affect the view.
Any other Business:
Transfer of custodianship to Parish
Council to be carried forward
Thursday 13th March 2014 at 7.30pm