Present: Eddie Critchlow, Bob
Smailes, Sharon Thorpe, Alison Sharpe, Vi
Currie, Steve Thorpe, Barbara King, George
Walton and Keith Bell.
Apologies: Linda Gordon, Steven
Bush, Pat Hawkins and Pam Pringle
Minutes of last meeting: Read and
Matters arising not covered elsewhere on
agenda: Lorna signed in as
representative of ACT
Rateable value of Village Hall
NNVHC on managing asbestos in
NNVHC new guidance on local
authority registration as a food business. ST
understood that we do not need registration
based on current use but with the new kitchen
facilities if hot food or food which requires
temperature control to remain safe is provided
more frequently or to vulnerable groups such as
elderly, babies, expectant mothers or
chronically sick we will have to review the
David Greenfell Licencing Dept NCC
suggested that we consider including the sale of
alcohol in our licence. He will be speaking on
this subject at NNVHC meeting at Beadnell on
Tuesday 3rd December. Louise Currie from CAN
will also be discussing licences required by
halls. Asked if anyone could attend this meeting
£6,699.03 currently held on the community
account. £8,664.63 currently held on the Saver
Monies paid out. NNVHC subs and
cleaning £37.50. Invoices to pay
Heating £4887. Small lotteries £20.
Plumber £240.79. No invoices received from Bruce
Monies received. None
New signatories to the bank
accounts. Eddie, Bob, Pam and Sharon.
(Check if surveyors estimate of
rebuilding costs obtained for insurance).
Bob said this needs to be done
User Group Reports:
ACT Events planned are New Years
Eve party, Model exhibition 12/1/14, Burns Night
Bowls Club had issues with heating
which is being monitored.
Sports Club had to cancel last
week as hall wasn’t clear after heating
installed. ST asked if plug in air fresheners
are not used in the hall as not good for asthma.
Committee confirmed that snooker table could go
WI had used the Guyzance Room for
a film show which was well received.
Parish Council nothing to report.
Church. The Christmas Fair is on
3-2-1-0 unfortunately only had
one present for last 3 sessions. Following last
meeting ST (with Eddies agreement) suggested to
Steven and Linda that as the school are hiring
the main hall they let 3-2-1-0 use the Guyzance
Room at the same time (at no cost) on a trial
basis which was agreed.
School nothing to report.
Art Appreciation has finished this
week but they are hoping to book a further 8
weeks in January. Warkworth Cricket Club have
booked the hall for practice on Sunday mornings
in December and January (except 12th). Holistic
Dog Training sessions were successful apart from
power cut. They hope to book next year.
Alison will look into advertising
weekend booking by scouts groups. C/fwd from
ST asked if a wall planner could
be put up to show hall bookings so free dates
2 weddings are provisionally
booked for 2014(1 for 14/6/14). As the hire
charges need to be agreed in advance Alison will
obtain a booking form to show the period of hire
needed – to discuss at next meeting.
EC has registered the hall with
easyfundraising.org. Details to be publicised.
ST plans to hold an afternoon on
Sunday 16/2/14 to celebrate weddings of the past
with old wedding dresses, film show of old
wedding photos, music and teas to raise money
for a sound system for the village hall.
Update on back room and major
Vi has ordered named bricks
including 1 for Sir Anthony and something
showing Supporters of Guyzance Room 2013. EC
asked if 1 could be ordered for Robert Parker.
A plaque thanking Sir Anthony and
Robert Parker is to go in the Guyzance Room.
Both blinds have been closed
manually as the controllers are not working –to
be followed up with Bruce (prev Alistair).
c/fwd from the last meeting
The soffit boards are to be
replaced or covered and an estimate obtained for
the front of the hall –to be followed up with
Block paving at the back and
levelling the ground will be carried out in the
next few weeks.
1 coat of clear satin varnish
applied to the door leading to GR by AS and Vi
another one to be done then plates to be fitted.
Architrave needs glossing
The boards of the retaining wall
at the side will be painted by Vi.
Banks to be reseeded with grass –
to be sorted.
Power went off in the back room
before the meeting Bruce to sort out
units fitted by Jeff.
tiling to be done tomorrow by Alan
redecoration needed above tiling
flooring kindly donated by Vi’s
cupboards filled and allocated to
groups. BS said that no notices to be put on
Concern expressed about the fuel
cost of oven use. Mention in conditions of hire.
Heating installation completed.
EC suggested running at 18°
continuously. Can be turned up at thermostat and
notice to be put on door reminding users that
thermostat to be returned to 18˚. Gas bills to
Concerns that 7 day timer not
installed as previously decided on.
Concerns expressed that the
controls are open to anyone to adjust.
Concerns expressed that the main
switch is easy to switch off in error
Jeff offered to fill in gaps
behind radiators. EC suggested more insulation
needed to look into grants.
Alison to contact plumber for
estimate to remove urinals, replace with 2
cubicles, sink, hand-dryer and tiling. Possibly
renovate quarry tile flooring.
Guttering to be d/w.
Jeff Wade to open up under stage
area for the storage of chairs tables etc. and
clad front stage
A table stacking trolley for the
backroom would cost £300 agreed to try hooks and
Shed for outside storage and
concrete base required c/fwd
Front doors. Consider acid dipping
and paint spraying/
Bob (and Eddie) to arrange for
moving the seat at the front of the hall back
and reattaching the back leg fixings to the
front legs – to be sorted.
Alison to order a new hand dryer
costing £19.99 – Bruce to fit.
Electrical certificate awaited
from Bruce re the corridor lights – Vi to chase
Alison has purchased insulation
for outside tap.
Chimney breast to be repaired and
Door frames to be painted and
Hall floor needs resealed
Potholes in car park need filling.
Kenny to be asked when he carries out block
Inventory to be updated
Following a recent incident when
20 cups were broken we agreed that the
conditions of hire should state that all
breakages must be paid for.
LB asked if the ledge on the
inside hall door be made wheelchair friendly.
This is in hand
Any other Business:
Hallmark asks halls to show how
they are actively encouraging new user’s,
especially young people. ST suggested that for
anyone thinking of setting up a regular new
group (not a fundraiser or business) we could
offer at least the first session and waive the
hire charge with the possibility of a reduced
rate for the following 1 or 2 sessions so they
can judge the level of support without being put
off by the hall hire costs. This was agreed and
will be publicised. Any requests should be made
to the hall committee.
EC asked if we could proceed with
transferring the trusteeship to the PC
A pooled supper and get together
is to be held on Wednesday 18th December 2013 at
7.30pm in the Guyzance Room. Date of next
meeting to be arranged