Eddie Critchlow, Bob Smailes, Sharon Thorpe,
Alison Sharpe, Steve Thorpe and Lorna Budge
Barbara King, Vi Currie and Pam Pringle
Minutes of last meeting:
Read and agreed
Matters arising not covered
elsewhere on agenda:
The possibility of
holding a regular coffee afternoon suggested by
Vi will be brought up at the next ACT meeting.
Update on back room:
A press release has
not been sent to the Gazette but it was felt
that as it has been fully covered on the village
website and is not a prerequisite of the funding
application no further action is necessary.
One of the roof
velux blinds is still not working (suggested use
2 separate controllers – follow up with
The soffit boards
are to be replaced (for free by Alistair).
Eddie will pass on
details of the named bricks to Vi so she can
Alistair to brick up the alcove
of the old door.
Cracks in the old mortar above the old door to
be repaired as necessary.
The problem with
the door leading into the backroom has been
sorted. The plates are ready to be fitted after
clear varnish applied to keep the door clean.
Architrave needs glossing.
The door into the
backroom should be propped open with a wedge
when required but it should be kept closed when
the hall is empty for fire safety purposes. This
will be checked when the fire brigade carry out
their next inspection.
Ground levelling at
the side has been carried out. Waiting for earth
to settle to check if retaining wall needs to be
higher. Banks to be reseeded with grass.
expressed over the large stones and tree roots
which needed to be removed after the ground was
levelled at the rear of the hall. Vi has
obtained an estimate from someone she knows who
has a machine to level the ground further who
could also lay the blocks in a patio area next
to the ramp in front of the window for a total
of £600. Bob to check with Vi how much it would
cost for each separate job and Eddie to obtain
price just for laying the block paving
is now ready to be put up. Bob will ask Garry
for advice on fixing it.
The crack in the
floorboard has been sorted by Jeff Wade.
A warning notice is
required to stop people using the grill. Vi had
made a suggestion on this – to be followed up.
Lorna will arrange
for a laminated sign saying “Please keep clear
for disabled access”. To be put on the gate
leading to the garden
Bob (and Eddie) to
arrange for moving the seat at the front of the
hall back and reattaching the back leg fixings
to the front legs.
The hand dryer in
the disabled toilet is not working. Bruce thinks
the circuit board may need replacing. Alison to
price a hand dryer/circuit board. In the
meantime Bob has fitted a towel holder in there.
Storage was not
discussed at the meeting so the under stage
area, backrooms and storage for other groups
should be followed up at the next meeting.
certificate awaited from Bruce re the corridor
lights was not mentioned and should be followed
from NNVHC of the hiring charges of other halls,
to be circulated by email as the print is very
Eddie has received
£300 from Lynemouth Power as a contribution
towards the cost of installing central heating
which was greatly appreciated.
County Council have advised there is to be an
election on 22nd May 2014. Alison is aware so
other hall users can be warned accordingly.
£4,025.43 currently held on the
community account. £12,454.02 currently held on
the Saver account.
received of £1250.88. Eddie to advise Sharon if
any payments have been made to CNG since
take-over on 18/5/13.
Bob has spent an
additional £92 on materials.
The insurance has
not yet been updated to reflect the rebuilding
costs of the back room. We are currently insured
for rebuilding costs of the main hall at
£385,000. The insurance company require a
surveyor’s letter advising the rebuilding cost
for the whole building. Bob will follow this up
as it was thought to be a useful exercise.
Bob asked if he,
Eddie and Sharon could get together to sort out
the accounts before the AGM.
discussion the following priorities and
decisions were made:-
Gas boiler possibly housed in the disabled
toilet. 4 radiators in the main hall plus ones
for the disabled toilet, ladies and gents
toilets and kitchen. Hot water for all toilets
and kitchen. Weekly timer. 3 estimates to be
obtained Alison to contact village resident who
provided earlier estimate. Bob to contact
Fenders plus 1 other.
Kitchen. Jeff Wade
has offered to fit the kitchen, provided the
carcasses are assembled (possibly by Bob and
George). The original estimate from IKEA was for
£2000 to include oven and hot plate. Bob will
obtain updated estimates from IKEA and Homebase.
Someone who works for Alistair will be
approached for an estimate.
kitchen window and emergency exits. Updated
estimates will be obtained by Bob.
Other works include:
At our meeting on
6th June WI raised concern over the lighting at
the side of the hall for accessing the Guyzance
room. Vi had said the matter was in hand. Alison
to follow this up.
Steve will look
into any lighting options available to protect
the lights being damaged by balls and report
everyone if they know of someone who could carry
out any of these jobs please obtain estimates
and report back to the next meeting.
User Group Reports:
ACT helped with
Scarecrow Festival but Bob suggested in future
it would have been easier if it had been held on
the Sunday in the Village Hall.
Bowls Club and
Sports Club are due to start in September.
WI, Parish Council,
3-2-1-0 and school nothing to report.
As neither Art
Group nor the Church are currently represented
on the Village Hall Committee Sharon suggested
that they be covered in future with the general
hall bookings. We would like them to have an
input on how the village hall is run and will
continue to invite them along and it was pointed
out that it is in their interest to be
represented as they would benefit from the
reduced hiring charges ie £10 per hour for the
use of both rooms.
August has been
quiet. The wedding is coming up. Zumba is
continuing. Bowls and Sports Club due to restart
in September. Pilates booked for 6 weeks from
Tuesday 10th September 5.45 -6.30. Art
Appreciation runs in the Guyzance Room on
Wednesday mornings from 10th September at the
same time as Tribal dancing in the main hall.
Alison is to sort out the car parking
situation. Felton Beavers are still due to
start in September every Thursday from 6-7.30 .
Key access to the
Guyzance Room was brought up. Bob and Alison
currently hold keys so they will have to be
contacted if required.
The question of
what would happen if someone wanted to book part
of the hall whilst in use by one of the regular
users was brought up. This had been discussed on
9th May 2013 where it had been agreed that if
anyone wants to book part of the hall when it is
being used by one of the regular users check
before accepting booking.
To be discussed at a later meeting.
Any other Business:
It was agreed that
no charge would be made for setting up or
clearing away for the wedding on 25th September
in this particular case. Photographs could be
used to advertise the halls potential use on the
website. In future the charge should be agreed
before a booking is accepted.
Tuesday 24th September 2013 at 7.30pm in the
Barbara Cock and
Sharon are unable to attend.