Critchlow, Sharon Thorpe, Alison Sharpe, Violet Currie,
George Walton, Linda Gordon, Pam Pringle and Lorna
King, Bob Smailes, Pat Hawkins.
Minutes of last meeting
and matters arising: Eddie terminated gas contract
with CNG. He contacted the North East energy consortium
for the cheapest supplier and CNG gave a quote 33.75%
cheaper than our previous contract .Eddie has completed
paperwork for new contract with CNG.
Electricity supplier will
change to Southern Electric a saving of 7% when current
Eddie has completed
discretionary rate form; he needed a copy of Village
Hall constitution to finish it. Alison advised him where
he could find it.
E electrical check has
been completed by Bruce.
Fire exit lock in Guyzance
room still pending.
It was agreed that Alison
would obtain quotes to replace all the guttering around
Alison to get quotes for
window in gentís toilet. It was agreed that for reasons
of heat saving and ventilation purposes it would be a
good idea to replace it, providing the cost was not too
Alison and Violet thanked
for painting kitchen walls. Bob to order coving from
screw fix approximately £30 in total.
Board for backroom door
has been supplied, however Alistair unable to fix it at
Draught excluders C/F
Stepladders, Werner 2.69 m
agreed. Eddie will purchase them from website.
Bob has details of
different sheds and prices. Bob to bring the details to
the next meeting. There was some discussion as to
whether we really needed a shed and what would be stored
in it. Revisit at the next meeting.
Purchase of outside
mailbox for the Village Hall. Eddie will look into.
Linda Gordon offered to
look at School equipment catalogues to see if they had a
collapsible base for sports club pool table.
Violet has purchased resin
to refit coping stones. This also needed a special gun
to apply. Alistair unable to complete the job at the
£3657@18th March 2015
IAS £4982.71 @18th
March 2015 interest £0.57 paid on 2 March
Copies of up to date bank
statements held with these minutes.
Parish Council agreed to
pay Village Hall £700 to help with its upkeep. They
thanked the Village Hall Committee for their work in
keeping the Village Hall running; it is a great asset to
the Village. Eddie has received the
cheque and sent thanks on behalf of the Committee.
finish for the summer on 23 March 2015.
in a few weeks time.
booked the Hall on 28TH April. They will be
holding their Spring Conference and are expecting in the
region of 80 invitees.
is returning in September following their successful day
continue using hall once a week for gym sessions. School
held an event in the Hall 19th March in
partnership with 5 different schools and in conjunction
with the happy puzzle company. Thanks were extended to
the WI for standing down from the booking they had for
group has started using the main hall between 6:30-7:30
on Thursday. They may wish to swap to a Monday night
during the summer.
have played 18 matches this season and won 14. George
said that there was a problem with the heating. The Hall
is not always as warm as people would like. He
questioned whether the thermostat was working properly.
Agreed to discuss this issue later in the meeting.
now running 6-7:30 on Friday. This session covers all
age groups and the shortened time ensures rent is
covered. Sharon said that as sports club would soon be
using the garden she thought it would be a good idea to
let the people in the new houses know about the club and
to expect some noise on a Friday evening. Committee
agreed this would be a good idea. The snooker table has
been well used since it was moved onto the stage. Sports
club happy to move it when stage is required by other
their annual May Day sale on 23 May. Spring clean
morning on 11th April.
have an issue with heating in the Hall.
group going well, and have between 5 and 10 children
attending every week. They had their first minor
accident recently which was put in their accident book.
Linda questioned whether the Hall should have its own
accident book to record accidents in. Sharon said that
she and Barbara King had raised this in the risk
assessment they completed. A specific accident pad is
required and Linda agreed to source this.
Confidentiality should always be adhered to and there
should be a pad for the main hall and the Guyzance room.
using the hall for PE lessons. However, they have
difficulty accessing the foam mats and they are stored
on a very high shelf. Linda asked that when storage in
the hall is being looked into can this be kept in mind
and a more suitable storage place be found.
Council- no issues.
have requested space to put a small set of drawers in
hall to store their art equipment. This was agreed and
Alison will liaise with them on the best place for them.
suggested portable thermometers to check heat in the
hall. Heat is going up into the rafters. Possible
solution to fit fans in ceiling to redirect heat back
into the room. The lack of insulation in the main hall
is also part of the problem. Eddie suggested sending an
e- mail to Village Hall consortium and ask if they have
any advice or information they can offer us. Beadnell
Village Hall have fans in their ceiling so they may be
able to give us information. Sharon said it would have
been useful to have had regular meter readings over the
winter so that we could have compared costs and usage
with last yearís readings. Violet will have a word with
Richard about ceiling fans and insulation. Pam suggested
having a fund raising event in respect of ceiling
insulation. Walls need insulating as well.
right hand side of drive needs tidying up. Violet
suggested hogging to neaten it. French drain around hall
needs completing. Emergency door on side of hall
difficult to open. Ground outside needs leveling. Alison
to put SOS in Pelican asking for volunteers on Saturday
9th May 10am to help level ground and put in
French drain. Publicize at spring clean day on 11th
done some research into the problem of the threshold of
the front doors into the main hall. Wheelchair users are
still finding it difficult to get across. Sharon said we
should have a lower threshold with a tapered profile.
She has researched rubber threshold ramps but there are
several different sizes. Eddie suggested e- mailing
manufactures and ask whether they can change sizes. Vi
olet suggested a triangular piece of wood might solve
problem, she will see if she can get/find a suitable
suggested moving the photocopier to free up storage
space. Linda said the School could offer reasonable
photo copying rates, and it was agreed that this would
be raised at the next ACT meeting with a view to
removing photocopier altogether.
suggested putting up shelves around storage cupboard
enabling user groups to store their equipment neatly.
However Eddie expressed concern that the single skim
walls would create damp issues. Foil backed plaster
board was suggested as a solution.
Lorna told meeting that when storage was looked at it
might be easier for Toddler group to store their
equipment in the Sports club cupboard. Sports club would
have no objection to this.
These were approved all in favour of adopting.
Date of Next Meeting:
23 April 2015 @ 7pm