Present: Bob Smailes, Sharon
Thorpe, Violet Currie, Alison Sharpe, Barbara
Cock, Barbara King, Lorna Budge, Steve Thorpe
and Pam Pringle
Apologies: Eddie Critchlow
Minutes of last meeting: Read and agreed
Matters arising not covered elsewhere on agenda:
Update on back room: We held our
meeting in the back room for the first time.
As Eddie was unable to attend the meeting he
sent an update and proposals for hiring rates of
the new back room . Bob advised that Leaders are
due to visit on 25th April so no decisions
should be made until the next meeting.
Barbara K asked if there were drawers in the
unit for the storage of cutlery. Vi advised that
the cutlery (to be taken from the kitchen) and
table cloths to be donated by her after August
can be stored in boxes in the cupboards.
Vi is also going to donate 24 cups and saucers
after August. She has supplied red kitchen bowl,
rack and bin.
Alison has obtained prices for blinds and the
consensus was for white roller blinds on the
windows and verticals for the doors. An estimate
was received for £383, others to be obtained.
An engineer is to call to sort out the motor on
the roof velux blinds. The concrete ramp is to
be sorted tomorrow. The access door from the
hall is still to be sorted and the question of
whether this had to be a fire door was raised as
there was not a fire door in the old backroom.
Vi will check this with Richard Sullivan as this
could affect if we decide to lock the door at a
The naming of the back room was discussed and
the consensus was that The Guyzance Room was
appropriate. A naming ceremony where Sir
Anthony, Robert Parker and others were to be
invited is to be discussed at the next meeting.
The soffit boards are still to be replaced time
Bob has received the cheque for £500 from ACT
for the new kitchen. Eddie to thank.
The best siting of the named bricks was felt to
be in the alcove of the old door with a new
window above. This is to be costed.
The backroom needs cleaning before it is signed
off ready for use. Volunteers to help on
Saturday 20th April after the village litterpick.
General maintenance: NNVHC PAT
testing to be arranged.
New cups have been purchased to replace those
broken by the school.
The outside gutter has been damaged in the
strong winds. Vi will source the necessary
replacement led guttering.
Bob suggested laying the spare vinyl in the
passage outside the kitchen. Alistair to be
asked if we could buy some plywood off him.
Steve suggested that if the photocopier room was
cleaned out the sports club equipment could be
stored in there together with the photocopier
leaving the room outside the kitchen free for
other storage such as chairs – agreed.
Correspondence. Warkworth Cricket
Club have written thanking for the use of the
hall for Sunday practice.
CAN have acknowledged receipt of the £25
North Northumberland Village Hall Consortium
sent minutes of their last meeting. Particular
items of interest were read out concerning
Community defibrillators and First Responders
and the Use of village halls as temporary
emergency centres. Interest was expressed in
both so more information will be obtained. Also
mentioned was a Food Business Consultation which
the NNVHC was taking up to clarify the position
affecting village halls. Other village halls
advised there successful fundraising activities
including a Desert Island Disc evening, a “mile”
of coins, Easter Egg competition, food/cooking
demonstrations, beer and bingo nights, local
Question Time, monthly draws and Heads and
Treasurers Report: Internet
banking has now been arranged although Bob also
still receives paper statements
£2,569 currently held on the community account.
£1,098.48 currently held on the Saver account.
Fundraising: None planned.
User Group Reports: ACT has May
Day Sale, litter pick and craft afternoon coming
up. Sports Club are planning to run until
half-term. WI, Parish Council, Bowls Club
nothing to report. The Church representative is
to be sorted.
Hall Bookings: Alison has received
3 bookings for the back room from the school.
The nature of activities is to be confirmed. She
is meeting with the school on 24th April
regarding the setting up of a new parent and
toddler group. There is a party booking for 27th
April and possible 14th July for a jazz band.
Review of Hiring Rates:
Bob reported that he estimated the hall costs
for 2012 to be £8.99 per hour based on:-
Annual rental income £3287 divided by £8 per
hour equals 411 rented hours.
Annual expenses £3,694.97 divided by 411 hours
equals £8.99 per hour.
Details of other village hall hiring charges as
compiled by NNVHC together with a list of
current rates for local halls, George Courtice’s
comments on how to pitch charging and Eddie’s
suggested rates had previously been circulated.
Sharon circulated her suggested rate. Vi
expressed concern that we should be charging
sufficient to build a reserve. It was agreed
that everyone should consider how best to charge
and bring it to the next committee meeting.
Any other Business:
Accounts for the year ended 30/9/12 have been
submitted to the Charity Commission together
with a Trustees Annual Report.
Pam suggested we could market the hall as a
meeting room with social services to generate
income. Other ideas to consider include Wansbeck
CVS, prison staff off-site meeting room.
Next Meeting: Thursday 9th May
2013 at 7.30pm in the back room (as the main
hall is being used as a Polling Station).