Present: Violet Currie Sharon Thorpe Steve Thorpe
George Walton Pat Hawkins
Apologies: Alison Sharpe Linda Gordon Bob Smailes
Minutes of last meeting: Read agreed and signed
by Steve Thorpe.
Treasurers Report: No report available at this
meeting. Last yearís accounts still to be approved and
sent to the Charity Commission. It was suggested that
Eddie could e- mail them to Committee before next
meeting, if everyone approves them, they can then be
forwarded to the Charity Commission.
Notice of termination in respect of energy supplier
deadline is the 15th February. This is when the current
contract expires. Violet will deliver details of Village
Hall energy club that Alison has obtained, to Eddie for
his perusal. The Committee agreed they were in favor of
joining the energy club if it was the cheapest option,
agreed in principal to change supplier.
Discretionary rate claim form needs completing; this is
with the secretarial papers. Violet will pass to Eddie.
Correspondence: George Cortis from Shillbottle
Village Hall Committee enquired whether we could
recommend a builder for work that needs carrying out at
their Hall. Violet will ask Alistair whether he can
Matters arising from previous minutes:
∑ Electrical check of equipment- Violet still trying to
contact Bruce. She will also ask him about switch in the
Guyzance room and outside light bulb.
∑ Neil Davison has ordered barrels for fire exit lock in
the Guyzance room. Violet meeting him at Hall this week.
Violet will also ask him if he can secure the fascia
boards on outside of Hall. She will also ask Matthew if
he can suggest a way of making the threshold of the
front porch wheelchair friendly.
∑ Central Heating service has been completed. Engineer
advised that the heating would only work at its optimum
efficiency if all the radiator thermostats remain set at
3. Notices to be put up in Hall informing users not to
∑ Guttering needs repairing C/F
∑ Window in gentsí toilet. Estimate approx. £250. Agreed
to put on hold for time being.
∑ Kitchen still to be painted. Lorna and Violet offered
to do this, in a few weeks time.
∑ Board for backroom door, Alistair will do this when he
can. He also has concrete resin to secure the coping
stones in the garden.
∑ Draught excluder C/F
∑ Ladders not yet purchased as Steve still checking on
closed length, and awaiting e- mail from B and Q.
∑ Matthew mended a floor board in the main hall at very
short notice when someone from one of the user groupís
foot went through. Matthew replaced it with a new piece
of timber and strong supports. Thanks extended to
Matthew for his assistance.
∑ Shed purchase C/F
∑ Purchase of letterbox C/F
∑ Hall Bookings: C/F
Sports Club children have returned after Christmas
break, all running smoothly. Sports club still hoping to
place snooker table on stage.
ACT are holding a Burns Night supper on 30 January, and
a Ceilidh on 14th March. Next ACT meeting and AGM on
Church are holding a Valentines lunch on 14th February.
Confirmation of times to be confirmed.
School no report.
Bowls chairs have been put around Hall excess placed on
User groups should pass message onto their members
asking them not to alter thermostats on the radiators.
They should also be asked to check they have not left
heating on in rooms they are not using.
Fund raising: C/F
Date next meeting: 19 March 2015 @ 7pm