Eddie Critchlow, Bob Smailes, Sharon Thorpe,
Alison Sharpe, Vi Currie, Steve Thorpe, Barbara
King, George Walton, Linda Gordon, Lorna Budge
and Pat Hawkins
Steven Bush and Pam Pringle.
Signing in of User Group Representatives:
Election of officers:
The following positions were filled:-
Chairman – Eddie Critchlow, Vice Chairman –
Steve Thorpe, Treasurer – Bob Smailes, Asst
Treasurer - Linda Gordon, No-one present was
prepared to take on the Secretary role. Minutes
Secretary – Lorna offered. Sharon agreed to take
the minutes for this meeting. Agreed for all
correspondence to come to the Village Hall
(locked post box to be purchased) Alison and Vi
will check the post daily and arrange for it to
be dealt with as necessary.
Co-option of Members:
Minutes of last meeting:
Read and agreed
Matters arising not covered elsewhere on agenda:
Barbara required additional information to run
off flyers and advertise for Village Hall SOS
help required. Vi was to liaise with her
regarding which work was to be done – possibly
floor and French drain.
Correspondence and secretaries report
Request received from Northumberland County
Council for the hall to be used as a polling
station. Bob suggested we charge more than the
£160 previously. Agreed to ask for £320 as the
Guyzance Room can’t be used when polling is
held. Bob to d/w.
The letter of thank you for the microwave oven
is in hand – b/fwd and c/fwd.
Alcohol forms are on the notice board and
website and copies are to be given out– b/fwd
Sound system c/fwd
Discussion with Jeff Watson about the NCC
wording on the poster thanking Sir Anthony,
Robert Parker and Jeff Watson – b/fwd and c/fwd
Trustees Annual Report c/fwd
Risk assessment c/fwd
£861.83 currently held on the community account.
£4,981.83 currently held on the Saver account.
(Plus £42.25 held in petty cash)
Outgoings include gas, water electricity direct
debits, payments to cleaner, rent for garden and
£645 rental income
Need to consider fundraising.
Sharon suggested at the AGM that the village
hall register with an energy club so the best
prices are obtained for gas and electricity of
the halls in the club and they are regularly
monitored. Agreed to be d/w.
Alison has a written confirmation from the new
cleaner that they are self employed. Sharon said
this should be retained to cover us against
There have been a number of birthday parties
which are going down well. Borderfest want to
book for next September.
Dr Fishburn has 1 other session booked this year
and 5-6 booked for next year from 10 – 4.
1st online booking form received.
WW1 exhibition booked for 9th November with ACT
providing teas. Village Hall refused to waive
the rent for this –Parish Council to be asked.
Refurbishment and general maintenance
Vi has done one brick wash – 1 more to
Bruce to come and look at switch &
circuit – Vi has spoken to him o/s
Vi is to speak to Neil Davison re
guttering and window – On his to do list
Bob spoke to Jeff Wade about painting
the kitchen around about 14/10/14 and Vi is to
get the paint – now to be done in November.
Loft insulation is there waiting to be
done – Eddie may be able to do this.
Door needs to go back on. – Eddie to
look at removing screws.
Under stage area has been practically
cleared so if end sections were opened up the
large tables could be stored under there -SOS
Floor needs to be resealed but date to
be arranged – SOS
Inside of backroom door needs finishing
– Eddie to check quote
10. Eddie is looking for the curtain pull
11. Draught excluders to be c/fwd
12. Table cupboard needs gaps to be filled
to stop draughts – SOS
13. Insulation – No specific grant
providers for insulation. Eddie has contact who
may supply insulation but estimates needed of
costs. Alison to obtain estimates.
14. Mr Clippingdale has agreed to supply
some soil so banked earth can be raked.
15. French drain – SOS
16. Another general waste bin is needed
which will cost £32 (no additional charge made
for collecting this). Alison to d/w. As it is
not easy to see which bin to use the green waste
bins are to be resited and notices put on the
recycling and general waste bins.
17. Paving slabs to be c/fwd Eddie will
accept Vi’s offer.
18. Fencing needs sealing – SOS
19. Shed/base – George said that Margaret
Hammond is disposing of her shed –Bob to speak
20. 2 more loose coping stones. Vi
suggested that posts and rails be put up to stop
people standing on them. Bob and Vi to d/w.
21. Car park used by contractors to store
gravel and park earthmovers which affects hall
users. The contractors have supplied a new
manhole cover. Linda suggested Alison ask the
school travel plan co-ordinator for support.
22. Subsidence to be monitored C/fwd
23. Hall lighting to be c/fwd – 3 tubes
still needed Bob to sort. 1 in Guyzance Room
out but as difficult to reach suggested waiting
until another fails.
24. Steve said that the wooden stepladder
is dangerous, agreed that he should research an
aluminium one with hand rail.
25. The clock has been put up in the
User Group Reports:
Sports Club have requested that the snooker
table (6’x 3’) be sited in the Guyzance Room for
a trial basis up to Christmas, with a proper
wooden cover so that it could double up as a
table and be stored at the edge of the room so
it didn’t take up valuable space. The tables and
chairs currently loosely stacked in the Guyzance
room could be safely stored in the Sports Club
cupboard. This could be used by other hall users
so would be a valuable asset and it would
attract different hall users. The table had been
donated to Sports club by Chris Pickering and
had previously been set up in the old back room
but had now been effectively blocked into the
sports club cupboard.
3-2-1-0 expressed concern with the amount of
room it would take up. Alison expressed safety
concerns for 3-2-1-0 and that it would adversely
affect other hall users such as Art
Appreciation, Pilates and private birthday hire
(1 currently booked before Christmas using both
rooms). Concern was expressed that the table
couldn’t be moved around easily. Eddie suggested
that other hall users be canvassed and that the
purchase of a more mobile option be investigated
– Steve to investigate.
Bowls Club reported there had been an issue that
the heating had been left on overnight in the
Guyzance Room. Although they were adamant that
the heating must already have been on and as
there is no light on at the plug it was
overlooked. They have taken steps to remind
everyone to switch off the heating and lights,
Sharon has put notices above the light switch to
remind users and all key holders were reminded
it was their responsibility to check the hall
when they leave.
ACT have arranged a Collectors Fair on 23rd
November, providing teas for the WW1 exhibition
on 9th November, coffee afternoons are
continuing (time reduced to 1 hour) charging
WI reported they have had their AM and the
President is still Sylvia. They are currently
taking part in a Scarecrow event at Heighley
Gate (Scarecrow No
Parish Council nothing to report.
Church. Bill is the new second church warden.
Pat will let Alison have a list of bookings
required for next year
3-2-1-0 reported that the first aid box is out
of date. Sharon has two new first aid boxes and
will put a notice up where they are stored.
School. Winter PE sessions will be held in the
Alison is holding a Mexican Night in the village
hall on 15th November- tickets cost £10 for a 3
course meal. This is a Snowball fundraising
event where guests are invited to host their own
future events to raise funds for the village
Details of Northumberland Coast and Lowlands
Leader grant was passed from Bob to Eddie and
Change of premises licence to include alcohol:
Transfer of custodianship to PC:
Any other Business:
Vi expressed thanks to Alison for cleaning the
hall for the 2-3 weeks the hall was without a
Thursday 27th November 2014 at 7pm