Steve Thorpe, Pat Hawkins, Bob Smailes, Vi
Currie, George Walton and Eddie Critchlow
Sharon Thorpe, Alison Sharpe, Lorna Budge, Linda
Gordon, Barbara King, Pam Pringle and Steven
Minutes of last meeting:
Should have read that Pam Pringle was present at
the meeting on 13th March.
Matters arising not covered
elsewhere on agenda:
Sharon and Vi
attended the NNVHC meeting on 5th June at Howick
Village Hall which included a speaker from NCYP
(Northumberland Clubs for Young People) who was
conducting a survey on encouraging the
participation of young people aged between 11
-19 in the services and activities provided by
village halls. They had emailed Sharon after the
meeting with a view to holding an activity day
in the village hall this Summer.
The TEN application
for an alcohol licence for the wedding reception
on 14th June has been approved and is displayed
on the noticeboard.
Alison to provide
her mother-in-law’s address so a thank you
letter can be sent for the donation of the
microwave - to be c/fwd.
The Hire Agreement,
Conditions of Hire and Sale of Alcohol forms
have all been updated. To go on notice board and
emailed to Alison - to be c/fwd..
Notices have been
placed above radiators asking hall users not to
place chairs in front of the radiators and on
the notice board reminding them what to do when
they leave the hall.
The sound system
has not been decided on yet as it had been
suggested that the suggested system (Kam RZ12A
PA-BT) may not have sufficient quality of sound.
To be researched further.
We agreed at the
last meeting to ask John Davison to design a
poster which could be framed thanking Sir
Anthony, Robert Parker and Jeff Watson to go in
Guyzance Room. – Eddie to to contact Jeff Watson
to check on the necessary NCC wording and Vi
will liaise with John Davidson to see if he
could design a poster.
The village hall’s
tax return has been submitted online to the
charity commission. Due to the level of income
last year a detailed Trustees Annual Report is
also required together with a set of accounts.
Sharon will submit this before the 30/7/14
A small first aid
kit has been purchased and will be put in the
kitchen together with a notice on the
noticeboard of where it is held.
Barbara and Sharon
have made an initial Risk Assessment for Health
and Safety, the Fire Safety Review has still to
be conducted. To report back at the next
£4,549.84 currently held on the
community account. £4,954.83 currently held on
the Saver account. (Plus
£60.00 held in petty cash?)
£48 NCC green waste bins, £144 Neil Davison,
£70.53 new heating controller(refund awaited on
previous returned controller), £28 hand towels.
Income is £517.50
which includes rent from Zumba, Art Group and 2
parties, NCC election £160, WEA £260 plus other
income £45. (£90 still
outstanding from cubs?). At the meeting
he was handed £40 rent from ACT.
Eddie is setting up
the accounting computer programme and requires
earlier bank statements from Bob and Sharon.
Committee agreed to
move to online bank statements.
The saver account
includes £39.75 income from purchases made
through the easyfunding website and 78p
Vi said that Bruce
Robson’s invoice for £416.18 has not yet been
paid. Eddie to d/w.
Refurbishment and general
See attached notice
User Group Reports:
Table Top Sale.
Bowls Club nothing
Sports Club nothing
WI nothing to
nothing to report.
expressed about dogs being in the hall when food
is served. Eddie said that food hygiene laws do
not strictly apply but it was suggested that
maybe we should encourage dogs to be kept on a
lead when food is being served.
3-2-1-0 No report.
School. No report
Quiz night arranged
for 21st June 7.30 for 8, pooled supper, raffle.
Eddie offered to supply a bottle of whisky. The
committee will support Alison if she needs any
100 or 50 club.
Eddie said this has been considered before and
there was felt to be insufficient support
especially as the church already ran their own.
Northumberland Coast and Lowlands Leader grant
was passed from Bob to Eddie and Sharon.
Change of premises licence
to include alcohol:
Transfer of custodianship
Any other Business:
September 2014 at 7pm
Updated 12th June 2014
Refurbishment update since
Village hall meeting on 8th May 2014
Named bricks have now
been installed and the required repointing done,
brickwork on other side of hall also repaired–
thanks to Vi. Vi will carry out a further
brickwash to remove sand and dust.
switch in the GR –
Bruce cannot identify the fault so the
lightswitch has been temporarily disabled to
determine if there is another cause. Review in
provided by Bruce but Vi will check with Bruce
on pages provided.
Hand-dryer in disabled toilet in main hall –
Towel dispenser key
with plastic cladding on facias.
Front and back are too wide for
normal cladding and extra strips may not look
neat – Vi met Neil Davison and he has agreed to
completely box over the fascias and committee
agreed for this work to go ahead.
damaged facia repaired by Neil Davison.
– Invoice received and paid.
Internal floor ledge still outstanding – Vi to
contact Neil Davison. Thresh for front doors to
be provided by Bob. Doors have been repainted
green and internal walls repainted by Bob.
Bob has put in a new ceiling and
painted it to match the walls – committee
agreed. Porch floor to be carpeted by Bob with
donated green heavy duty carpet.
Neil Davison to provide an
estimate for replacing guttering and green
painted wood above the porch with white UPVC.
Recommend ceiling to be painted – Bob to paint.
insulation to be installed above kitchen. Jeff
Wade has agreed to re-hang Fusebox door, put on
coving and decorate above tiles at no cost apart
from materials – date to be arranged. 3 walls
almond white, extractor fan wall hessian. Small
paint tins to be purchased by Vi and Alison.
toilet All painting
now completed. Vi has cleaned quarry tiles and
applied one coat of sealant with another to
apply later. Outside guttering still to be
repaired. Door to be rehung.
Agreed to purchase new light
fitting as existing light can’t be mended.
Committee confirmed new UPVC
opening window(with no fan) to be purchased – Vi
to contact Neil Davison.
Jeff Wade’s estimate
not actioned – Bob to discuss with Garry Budge
opening the area in 3 sections. This to be used
for storing heavy wooden tables and bowls
boards. The committee agreed to replace the
painted wood with pine to match the existing
panelling in the hall.
Table Storage GR
Eddie to buy rope.
hall floor To be d/w
George has provided clock for GR to be fixed to
wall facing French doors.
Hall floor near
stage needing investigation
Matthew has repaired this and
confirmed the joist underneath are dry and in a
good state of repair.
General minor redec
of hall Stage has been
repainted yellow by Vi and Alison. The committee
agreed that staples should not be used in the
future. Other walls touched up. Thanks to Bob,
Vi and Alison. Cobwebs to be cleared from
ceiling, current flooring in hallway to be
replaced by one length of lino, donated carpet
to be made into mats for Guyzance Room. Eddie
may be able to supply pull-rods for stage
to be fitted to internal doors by Bob.
timer /thermostat received. New one ordered to
be fitted soon.
Gap between wall
and skirting in table cupboard
to be looked at.
Insulation to hall
ceiling Alison has
contacted Louise Currie for details of grant
providers. Leader suggested by Bob.
Banked earth at
side of hall –
Recommended infill with earth and seed with
grass –Bob has sprayed roundup to kill off
weeds. Wild meadow sowing was discounted as
labour intensive. Low maintenance shrubs to be
planted – could take up to 3 years to cover- Bob
to take cuttings. Levelling required.
–Committee agreed for the received gravel to be
used on the French Drain. More gravel still to
collect from Paul Besford but as this is labour
intensive the committee agreed to purchase pea
gravel instead. Alison to be asked to let Paul
know and thank him for his offer. Digging of
French drain will require a work party as we
will have to install wooden boards – to be d/w.
recommended the school gardener Peter Jackson
services. The church gardener is a volunteer who
works on the oilrigs so is unlikely to be in a
position to help –Pat suggested Lennie Welch.
Alison suggested Stephen Shanks
who had cut our grass before. Committee can
consider contractors if gardening work is
Weed covered area
by GR Bob has sprayed
with Roundup. The area will then need to be
raked and levelled and re-sown. In the meantime
committee agreed to tape off access to this area
as unsafe due to glass and uneven ground – Steve
Committee agreed not to
have rockery and use the stones as a cairn
(which could be used to support an etched map of
the view). Vi to contact Liz Newton for design
Steve met with John Robson. He is happy to
regularly cut the grass and dispose of cuttings
in green bins. Eddie has obtained 2 bins from
NCC and Vi to provide 2 paving slabs to site
them on – Eddie to assist her.
John Robson said the
molehills are increasing and it is
taking too long to remove them and the earth
blunts the mower blades. He asked Steve to
engage a mole-catcher and recommended Jim
Thompson 01665 575994 or 07762333072 who has
cleared his lawn. The cost is about £50. If we
do not take any action he will not be able to
mow in future. Sharon emailed committee –
several objections received and no further
action has been taken. Committee agreed to keep
an eye on the situation.
John Robson suggested that the posts that he had
installed needed painting to ensure long
lasting. Alison has received some donated
Moving of seat
Bob has done this.
Bob to get estimate. This now more urgent
because the chairs currently stored outside on
the patio need to be kept in the dry. The
committee agreed that a shipping container was
Loose coping stones
on ramp – 2 stones to
be repaired urgently. Steve suggested removing
them if there was any delay in fixing them
Poor state of the car park surface accepted but
no early solution likely due to cost.
Subsidence at end
of ramp C/fwd
NCC have carried out these repairs.
Bruce had quoted £50
for individual new 5 foot double neon fittings
with diffusers. Wall lights could also be
considered later. – C/fwd