Eddie Critchlow, Bob Smailes, Sharon Thorpe,
Alison Sharpe, Barbara Cock, Barbara King, Steve
Thorpe and Steven Bush
Violet Currie, Lorna Budge and Pam Pringle
Minutes of last meeting:
Read and agreed
Matters arising not
covered elsewhere on agenda: None
Update on back room:
Inspector has still to visit (Alistair to report
inspection due from Leaders on 22/5/13 (they can
then release the final 10% of funding).
still to pay for the new door and (part of) the
new ramp. A detailed breakdown of all the costs
and funding for the back room will be provided
at a later meeting.
blinds have been fitted throughout (not as
previously agreed due to urgency of a hall
blinds can only be manually operated. (Alistair
to chase up supplier.)
boiler not working (Alistair to sort out).
to be unblocked – appears to be sorted.
confirmed that making good was part of the
contract – to pursue with Alistair.
painting still to be done.
concerns expressed over whether railings
necessary on ramp outside. This had been built
to specification so wait to see if the building
fitted leading from corridor. Questions raised
again on whether this was necessary as it meant
it couldn’t be locked. We had no report back on
this from Richard Sullivan via Vi. Eddie said
from a safety point of view if users of the back
room needed to escape quickly from a hazard
which prevented escape through the patio door he
felt the door to the passage shouldn’t be
locked. Check this out when the next fire
inspection is carried out.
boards are still to be replaced.
the alcove of the old door with a new window
above still needs to be costed.
comments made over cracks in the old mortar
beside the old door Alistair to be asked to
re-point as necessary.
Vi is to
sort out the named bricks.
suggested storing the tables on a trolley in the
back room – to be costed.
noticeboard was discussed but decided to keep
the walls free. Nothing should be stuck to the
walls by any of the user groups.
The naming of the back room as
The Guyzance Room was approved by Eddie. A
naming ceremony was planned for Saturday 29th
June from 11am. Alison to invite Sir Anthony,
Steve to invite Robert Parker and Eddie to
invite Jeff Watson. A subcommittee was set up of
Bob, Barbara K and Lorna (if she is interested)
- to report back at the next meeting.
Suggestions include inviting all the community,
picnics, BBQ. Photograph sponsors/committee.
Barbara K to arrange for photo slideshow of
building work. Details to go in the Pelican.
testing still to be arranged – Sharon.
guttering still to be sorted – Vi.
The old no
parking notice will be attached to the front
left of the hall - Bob.
hand heater has been turned off again and will
not turn on - Alison to ask Michael to try
Bob presented a list of the major
work required to refurbish the rest of the hall
blocking off the existing sports club cupboard
with a plywood wall (door may be included).
Corridor ceiling lowered and walls relined.
wall between 2 existing back rooms (leaving
chimney) to form 1 room for storage.
boards under the stage on a pull out trolley.
(which could affect kitchen refurbishment).
– estimates provided £1960 (incl oven and hob)
not fitted from IKEA – fitting costs £90 per
unit but Bob to speak to their commercial
manager to see if charity discount available.
£2,679 from Homebase (no oven). New window
required, water heater, flooring, move meter
box, new drains.
hall to be replaced /renewed. Estimate of £2100
from Kitsons, Bob to speak to Window Paramedics
retaining wall outside.
When the back room is complete
and the funds available are known the jobs can
be prioritised and fundraising discussed.
Email received from Co-op re: entering a
competition to win a Wildflower Haven for the
community (deadline 30th May). To be referred to
Details of applying for a Costco
card were supplied to Vi.
£2,712.57 currently held on the
community account. £9,211.30 currently held on
the Saver account. Refund due from NPower
User Group Reports:
ACT ran successful May Day Sale and litter pick.
Sports Club are planning to run until half-term.
WI would like to use the back room only for
their meetings. Parish Council, Bowls Club
nothing to report. No Church representative but
Barbara C asked if they borrow chairs for the
choir concert on 11/5/13 agreed.
Bob asked if all user groups
could ask their meetings for feedback on the
backroom and general improvements and report
back at the next meeting.
The school have used the back room for a couple
of events. A new parent and toddler group
(3-2-1-0) is due to start on Tuesday 11th June
from 1 – 2.30. Felton Beavers have expressed an
interest for Thursday evenings from 6-7.
Cramlington Village School plan to stop for 2
nights in the main hall (18/6/13) with 3 adults
and 12 children.
Review of Hiring Rates:
New rates approved with effect
from 1st July 2013
Back room Main
£10 per hour £10 per hour
£20 per hour
£10 per hour £10 per hour
£15 per hour
Regular users *
£10 per hour £10 per hour
£10 per hour
* ie only those represented on
Village Hall Committee currently WI, ACT, Parish
Council, Sports Club, Bowls Club.
Other regular users ie Church,
Art Group and the School should be invited to
be represented again.
If anyone wants to book part of
the hall when it is being used by one of the
regular users check before accepting booking.
Letters to go to all groups.
Any other Business:
Thursday 6th June 2013 at 7.30pm in the back