Present: Steve Thorpe, Sharon
Thorpe, Alison Sharpe, Lorna Budge, Pat Hawkins,
Linda Gordon, Bob Smailes, Barbara King, Vi
Currie, George Walton and Steven Bush
Apologies: Eddie Critchlow
Minutes of last 2 meetings:
Changed to read that Lorna was present at the
meeting on 13th March
Matters arising not covered elsewhere on
Correspondence and secretaries report
The next NNVHC meeting is on
Thursday 5th June 7pm at Howick Village Hall
which includes a speaker on encouraging the
participation of young people in the services
and activities provided by village halls. Anyone
interested in attending should let Sharon know.
Northumberland County Council has
hired the hall for the European Elections on
22nd May. Bank details have been supplied to
them. A copy of the letter was given to Alison.
Alison will need help to lift out polling
The gas and electricity contracts
have been reviewed as they were up for renewal
unable to find a low enough competitor to make
it worth changing suppliers. CNG will continue
to supply Gas and Haven our electricity. Sharon
will continue to submit monthly meter readings
but the treasurer should review the contracts in
The TEN application for an alcohol
licence for the wedding reception on 14th June
has been submitted to Northumberland County
Alison to provide her
mother-in-law’s address so a thank you letter
can be sent for the donation of the microwave.
The Hire Agreement, Conditions of
Hire and Sale of Alcohol forms have all been
updated. To go on notice board and emailed to
Notices to go above radiators
asking hall users not to place chairs in front
of the radiators and on the notice board
reminding them what to do when they leave the
Details of a possible sound system
(Kam RZ12A PA-BT) for the village hall were
circulated. The committee agrees the purchase of
a similar PA system.
We agreed at the last meeting to
ask John Davison to design a poster which could
be framed thanking Sir Anthony, Robert Parker
and Jeff Watson to go in Guyzance Room. – Eddie
to advise on NCC wording – to follow up.
The village hall’s tax return has
been submitted online to the charity commission.
Due to the level of income last year a detailed
Trustees Annual Report is also required together
with a set of accounts. Sharon will submit this
before the 30/7/14 deadline.
A small first aid kit will put in
the kitchen together with a notice on the
noticeboard of where it is held.
Barbara offered to help Sharon
conduct a Fire Safety Review and Risk Assessment
for Health and Safety.
Consider changing the premises
licence to include the sale of alcohol – carry
£3,674.34 currently held on the community
account. £4,913.50 currently held on the Saver
account. £60.00 held in petty cash.
Outgoings include £52.88 for a new
central heating timer, £100 for cleaning, £294
for named bricks, £2246.22 for gent’s toilet.
Income includes £505 rent. £90
still outstanding from cubs, Alison has invoiced
Invoice received for £416.18 for
electrical work from Bruce Robson. Approved
passed to Eddie.
Bob is happy to bank the rent
Refurbishment and general maintenance
See attached notice
ACT May Day Sale, Jazz Festival
Bowls Club nothing to report as
season has finished.
Sports Club running well last
session on 16th May to resume in September.
WI asked if they could store 2
sealed boxes of books in the back room –
Parish Council. Poor state of the
car park was mentioned.
Church. Asked if they could borrow
small teapots from the hall on July 2nd for a
fundraising event at Guyzance Hall – agreed
provided not needed by hall users. Summer fair
arranged 7th June 11-1.
3-2-1-0 numbers up to 13.
School. The school may use the
hall for PE over the Summer if wet.
Over Easter the only bookings were
Art Group and Isla the dog behaviourist.
Kids’ dancing was tried but no-one
Christening in July
WEA Art Appreciation ceased this
week. There is the possibility of new courses
Quiz night arranged for 21st June
7.30 for 8, pooled supper, raffle. Alison to set
100 or 50 club suggested by Pam.
Need to assess level of support, Pat advised
that collecting the money can be onerous, Eddie
to be asked. C/Fwd
Barbara reminded about using the
easyfundraising site on the village hall
website. So far we had raised £49.71 (mainly
through her purchases). A concern was raised
that the download may slow down your computer.
The committee agreed to try this out and report
The community Chest grant was
advertised in the Gazette. Bob passed details on
Change of premises licence to include
Transfer of custodianship to PC:
Any other Business:
Alison needs help Monday 19th May
at 5.30pm and Wednesday at 10am to open up the
hall. Lorna and Pam offered to help.
Thursday 12th June 2014 at 7pm
Report for Village hall meeting on 8th May 2014
Following the Special Meeting on 3rd April Steve
convened a sub-committee with Bob, Alison and Vi
on 7th April to take forward all of the
refurbishments and maintenance.
A lot of work has been done especially by Bob –
there is more to do and this is detailed in this
This committee will remain the decision maker
for work done by the sub-committee.
Bricks Vi has collected all of the
bricks – special thanks to her – and they are on
the stage. Vi is waiting to hear when Alistair’s
bricklayer can install them. Bob expressed
concern over the delay when people have paid up
to £100 for the bricks. Vi has planned the
layout. Additionally brickwork on the other side
of the hall will be repaired.
Blinds in the Guyzance Room are now
Light switch in the GR – Problem
appeared to have been solved by Bruce but has
re-occurred. Vi to contact Bruce again - may
need to consider alternatives.
Boiler switch – Removed by Bruce
Electrical Certificates – Bruce
provided these today.
Hand-dryer in disabled toilet in main
hall – Suggested use paper towels as already
provided – Agreed. The key to the towel
dispenser is missing -
Bob to d/w
Problem with plastic cladding on facias
front and back due to length/joins – Vi to
go back to Neil Davison for more info.
Storm damaged facia repaired by Neil
Davison. – Invoice awaited
Boards at side painted by Vi – thank
Banked earth at side of hall–
Recommended infill with earth and seed with
grass – will not membrane, gravel and rocks as
this will be labour intensive and gravel will
not remain in place. A work party of Alison, Vi,
Lorna, Eddie, Garry and Michael moved the rocks
and some gravel from Paul Besford’s to the
village hall. Rocks could be used as rockery in
future. – Thanks to everyone. We recommend the
gravel to be used for a French drain for the
village hall to prevent earth building up close
to the walls. Still more gravel to collect. –
Committee agreed for the gravel to be used on
the French Drain.
Wild meadow sowing was suggested
instead of grass seeding the bank. Weedkill and
levelling would be required regardless. Bob
offered to weedkill, Vi suggested hiring someone
to carry out the groundwork, Linda mentioned the
H+S aspect. Pat and Linda will forward contact
details of possible contractors – to be
Porch Sub-committee recommend
not to clad porch at present – Agreed. Vi
to ask Neil Davison to put in windowsills
and floor ledge to internal doors. Thresh for
front doors to be provided by Bob. These doors
need repainting. Local estimates to be obtained
from Vi. Bob recommended same green colour as we
already have this paint - agreed.
Kitchen Alison to contact Jeff Wade
to carry out redecoration above tiling. Vi and
Alison to choose colour. Recommend ceiling to be
painted and coving only – Bob to paint and Jeff
Wade coving. Agreed.
Loft insulation to be installed above
kitchen. Fusebox to be rehung by committee.
Insulation to hall ceiling Alison has
contacted Louise Currie for details of grant
Gents toilet Plumbtec completed work
satisfactorily and the invoice is as per
estimate £2246.22. Bob Alison and Vi have
painted gents – thank you. Another coat required
on back walls of cubicles. Quarry tiles will
need scraping and cleaning – Vi and Alison have
offered to do this. Retain paper towel dispenser
– no electric hand dryer – Agreed.
Light switch disabled and linked to light
in hall by Bruce. Fusebox door to be rehung to
open to wall. Matthew to do. No change to
lighting. Waste pipe repaired. Guttering still
to be repaired
Understage Area Jeff Wade’s estimate
to be clarified with a view to going ahead
without additional estimates. Bob and Alison to
Table Storage Eddie to d/w
Shed/Base Bob, Vi, Alison to get
Moving of seat C/fwd
Chimney breast has been repaired by
Bob – thanks
Door frames repainted by Bob – thanks
Resealing hall floor To be d/w
after the wedding
Pothole repairs Alison to chase NCC
Subsidence at end of ramp /c/fwd
Clock George has provided clock for
GR to be fixed to wall
Hall floor near stage needs investigation
General minor redec of hall required
Draught excluders to be fitted to
Weed covered area by GR to be sorted
Central heating controls Researched.
Met with Amble Gas. Order placed for 7 day timer
to be fitted
Wheelchair Access Signs put up by Bob
Car Park Following comments made at
the Parish Council meeting the poor state of the
car park was discussed. As it was used as the
only safe turning circle by a variety of village
traffic a decent surface was required which
would be very expensive (a cheaper form would be
“scrapings”). Jeff Watson could offer no
solution. Community Chest Grant to be
Gap between wall and skirting in table
cupboard to be looked at.
Grass-cutting John Robson upset at
the state of the grass cuttings being left under
the hedge. Green bins discussed problem with
emptying grass collector - Steve to speak to
John. Molehills have been levelled but may still
be a problem.
Everyone from the committee is welcome to
come along to the next sub-committee meeting
which is to be held on Monday 12th May at 10am
in the village hall. Emails will be sent out
letting the rest of the committee know when help