At the Meeting of the Council held at Acklington Village Hall at 7.45pm on Tuesday 5 May 2015

Present: Cllrs J Newton, D Barras, G Budge, E Critchlow, G Orr, A Sharpe, M Townshend and L Welch.
County Councillor Watson
The Parish Clerk in attendance – Miss E Brown
2 Members of the public were present.

1. Election of Chairman and Vice-Chairman
Cllr Orr proposed Cllr Newton for the Chair, this was seconded by Cllr Budge.
Cllr Newton was re-elected as Chair unanimously.

Cllr Budge proposed Cllr Critchlow for Vice-Chair, this was seconded by Cllr Orr.
Cllr Critchlow was re-elected as Vice-Chair unanimously.

2. Acceptance of Office by Chairman and Vice-Chairman
The Declaration of office remained in place from 2013-14.

3. Apologies for absence.
Cllr Monkhouse – unable to attend due to work commitments. The apologies were agreed.
Cllr Corson – Cllr Budge said he had spoken to Cllr Corson who had informed him that he was resigning from the council with immediate effect. The clerk pointed out that Cllr Corson had not attended a meeting for 6 months and had therefore ceased to be a councilor under the Local Government Act 1972, Section 85, which states: “If a member of a local authority fails throughout a period of six consecutive months from the date of his last attendance to attend any meeting of the authority, he shall, unless the failure was due to some reason approved by the authority before the expiry of that period, cease to be a member of the authority.”
It was agreed the Clerk would send a letter to Mr Corson informing him of this and wishing him well for the future.

4. Declarations of interest in items on the Agenda

5. The minutes of the meeting held on 3 March 2015 were agreed and signed as a true record.

6. Standing item – Public Questions – A member of the public raised the issue of fencing which had been installed around the new properties adjacent to Village Hall. It was pointed out that post and rail fencing had been specified in the planning application, however high fencing was now being erected. It was understood the occupant was intending to build kennels and breed dogs. It was agreed this matter would be queried with the planning department, as would the position regarding outbuildings and sheds. It was agreed that Cllrs Sharp and Welsh would attend the North Area Committee meeting to query the conditions relating to the properties, including the process for letting the houses as affordable homes (the basis on which planning consent was given).

7. Matters arising there from
a. Replacement posts for road signs – The Clerk would continue to chase the replacement of the posts at the crossroads.
b. Footpath from the dog bin to the bridge – The NCC Highways inspector had confirmed that this was on the list to be but could not confirm the timescale. The Clerk would chase this up.
c. Large tree in river at Guyzance – NCC had confirmed that nothing has been done yet, but they would try to address this soon as they were waiting on the river level dropping.
d. Right of Way - Field House Farm down to the old coal road – The clearing of this road was still being chased up.
e. Affordable housing; terms of occupation – This had been discussed during the public participation section of the meeting.
f. Ground improvements at Guyzance Memorial – Cllrs were to check whether the improvement had been carried out.
g. Trees at roadside near the junction towards the Guyzance Memorial – The request to have the trees cut back had been forwarded to the Highways Inspector for action.
h. Footpath requiring edging; Broomhill to Acklington – The Clerk explained that this could not be carried out at present as the grass cutting season had begun and resources would not allow it. It was agreed that the Clerk would arrange a meeting with NCC Neighbourhood Services to discuss both Acklington and Warkworth issues.

8. Standing item – Report by County Councillor Watson – Cllr Watson updated on resurfacing works in the Parish. The new bus shelter on Acklington Road in North Broomhill was now in place. A query had been raised by a resident concerned by the plans for the bus shelter. This had been dealt with by Cllr Watson. The resident had also queried whether a floral display could be provided for this part of the village. It was agreed to locate the remaining ‘coal tub’ planter at the entrance sign on Acklington Road. Cllr Watson enquired whether the Parish were planning on commemorating the anniversary of VE Day a 3pm on Friday 8th May. Cllr Sharp would ask the First School if they wished to be involved and it was agreed to purchase a wreath.

9. Finance:

a) Financial Summary The balance on account at 5th May 2015 was £4443.49

b) Payments - The following list was put before members and agreed for payment
  Date Cheque No Creditor Reason  Amount
  05.05.15 000387 J Newton Expenses £41.91
  05.05.15 000388 E Brown Wages / Expenses £117.11
  05.05.15 000389 HMRC PAYE Months 12-1 £27.20
  05.05.15 000390 Beck Groundworks Bus shelter + installation £3336.00
  05.05.15 000391 J Newton Expenses £24.00
  05.05.15 000392 British Legion Wreath £25.00

c) Receipts - The following receipts were noted for information

  Date Debtor Reason     Amount
  14.04.15 NCC Precept £2500.00

c) Year end Audit
To consider any issues arising – The year end audit was complete with the only matter arising being the allocation of the non-recurrent grant into the precept budget rather than any other income. This was noted and no further action was required.

d) Annual Audit
i) Approval of Accounting Statements – approved unanimously by the Council.
ii) Approval of Annual Governance Statement - approved unanimously by the Council.

10. Planning:
a. To report on any planning decisions:
15/00623/COU – Guyzance Hall – Change of Use to allow additional guest house use (C1/C3) – GRANTED.
15/00063/LBC | Listed Building Consent: Dining Room and Bedroom extension to rear | 7 Guyzance Village Guyzance Northumberland NE65 9AQ – No objections. GRANTED
15/00062/FUL | Proposed Dining Room and Bedroom extension to rear | 7 Guyzance Village Guyzance Northumberland NE65 9AQ – No objections. GRANTED
15/00462/RENE | Installation of 16 ground mounted photovoltaic solar panels to generate electricity | The Old Joiners Shop Guyzance Village Guyzance Northumberland NE65 9AQ – Cllr Townshend would query with NCC Planning which neighbours were consulted on this application as to his knowledge only 2 of the neighbouring properties were aware of the application. Whilst the environmental aspects were welcome in general, there was concern that the screening was inadequate in height. GRANTED
14/03670/VARYCO - 2 And 3 Brainshaugh Farm Cottages Acklington - Variation of condition 2 relating to planning permission 14/01123/VARYCO (Variation of condition 2 relating to planning permission 13/02461/FUL - Demolition of cottages 2 and 3, replaced with new 4 bed dwelling and detached double garage, new vehicular access and associated hard and soft landscaping throughout - Amendment relates to reduction of width of double garage, repositioning of garage and site access). The variation is to add 4 no. roof lights to rear elevation and window to side elevation (Chimney stack side) – No objections – GRANTED
15/00341/FUL | Proposed first floor bedroom extension | Little Berry Cottage Bank House Acklington Morpeth Northumberland NE65 9AP9 – No objections. GRANTED

b.Planning matters pending:
14/03220/FUL – Cooksburn Mill, Acklington NE65 9AE – Change of use of land at Cooksburn Mill to accommodate construction of 4 new holiday chalets - No objections to the development, but Parish Council concerned that the current infrastructure of highways is inadequate and would request Highways to carry out an assessment of the cumulative effects of developments in the area on the roads

c.To consider any planning matters:
15/01224/LBC – Listed Building Consent: Replacement of windows, replacement of lintels and window cill, repointing, replacement of rear door, relocation of wood burning stove, replacement of roof guttering and backboard, installation of stone patio, alteration of existing garage opening and removal of turning circle – Dye House, Guyzance Bridge NE65 9AB – No Objections.
15/01223/FUL - Replacement of windows, replacement of lintels and window cill, repointing, replacement of rear door, relocation of wood burning stove, replacement of roof guttering and backboard, installation of stone patio, alteration of existing garage opening and removal of turning circle – Dye House, Guyzance Bridge NE65 9AB – No objections.

11. Requested Agenda Items
Any issues arising from village working day – Members informed that there had been a good turnout for the working day. It was noted that the seat near the chicane beyond the Village Hall toward the Railway Inn was now in need of replacement. It was agreed pending an inspection to purchase a recycled plastic seat to replace this.

Written consent to receiving Summons to Parish Council meetings electronically – The Clerk informed that Members were require to submit in writing their consent to received summoning to meetings electronically. The Clerk would prepare a template for Members to complete.

12. Correspondence Received
12.1: Sir Peter Luff – Parliament in the Making – The programme would coincide with the Magna Carta and Montfort anniversaries. Parishes were invited to participate in in project entitled ‘LiberTeas’ that would take place on 14th June and involve a simultaneous celebration of freedom and rights by raising a cup of tea at 3pm. This was noted for information.
12.2: NALC E-news March 2015 – This was noted for information.
12.3: Sir Alan Beith – A letter detailing Sir Alan Beith’s retirement from Parliament was noted. It was agreed to send Sir Alan a letter of thank for his service and wishing him well in his retirement.
12.4: Northumberland Coast & Lowlands LEADER Office - Introduction Letter – This was noted for information.
12.5: NCC - Guidance on use of Social Media by Members – The guidance would be circulated to Members for information although it was noted that the Parish Council was not on Social Media.
12.6: NCC - County Council property review and town plans – This would be circulated to Members.
12.7: NCC - Parish Group meetings in May 2015 – It was noted that a meeting with Groups of Parish Councils would take place on 3rd June in Druridge Bay Community Centre, Hadston at 7.00pm.
12.8: NALC E news April 2015 – This was circulated to Members for information.
12.9: NCC - VE Day Celebrations / The Tour of Britain – This was noted for information.
12.10: Northumberland Wildlife Trust - Hauxley Nature Reserve – The closure from 7th April until the summer of 2016 was noted for information.
12.11: Mr Raine – Bus shelter on Acklington Road – This had be discussed in the County Councillors Report.
12.12: NCC – Street Trading Policy consultation – The street trading policy was noted as not being relevant to the Parish.

13. Urgent Items
Cllr Barras noted that a street light was out. He would forward the details to the Clerk.
It was requested that the trees behind the new bus shelter in Acklington Road be cut back. The Clerk would pursue this.

14. Items for next agenda

15. Date and time of next meeting
Next meeting: TUESDAY 7 JULY at 7.30 pm in Acklington Village Hall
The meeting closed at 21.10