MINUTES OF ACKLINGTON PARISH COUNCIL MEETING -   Tuesday 3rd November 2015    


At the Meeting of the Council held in Acklington Village Hall at 7.30pm on Tuesday 3rd November 2015

Present Cllrs, E Critchlow, N Gair, I Monkhouse, G Orr, A Sharpe, M Townshend. 
                The Parish Clerk in attendance – Miss E Brown
                3 Members of the public were present.

42.   Apologies for absence: Councillor J Newton, D Barras, G Budge and L Welch had submitted their apologies.  The apologies were accepted

43.   Declarations of interest in items on the Agenda: None.

44.  Standing item – Public questions – Mr Grieveson had handed in a letter to the Clerk at the beginning of the meeting and raised concerns about the future of the stone wall between the proposed building development at Acklington Garage on the access road to Dairy Court.  The wall which is outside of the boundary of the proposed development was in need of attention and repair some of the coping stones were also missing.  The case officer for the proposed development had suggested to Mr Grieveson that as the repaired wall could benefit aesthetically the village and the development, that the developer could be approached upon commencement of the work and asked to carry out repairs.
Members commented that they had already queried the future of the wall in the response to the planning applications and requested to be involved in any discussions relating to community gain.
It was agreed that the Parish Clerk would write to the developer with this request.


45.   The minutes of the meeting held on 1 September 2015
were agreed as a true record.

46.   Matters arising therefrom:

a. Replacement posts for road signs
– Cllr Newton was to look at the posts and report any defects to the Clerk.
b. Footpath from the dog bin to the bridge –
Cllr Sharpe informed that the path had been cleared and was now awaiting resurfacing which was hoped to be done within the next two weeks.
c. Goal posts for play area -
The Clerk had met with Tiny Woods Academy to discuss goal posts.  They had recommended removable posts.  The Council were looking for permanently fixed posts with no nets.  The Clerk would enquire with the Football Association for further advice.  The posts should be in place by springtime.  The possibility of an opening event with Tiny Woods was also suggested.The Clerk informed that she had still not received a response from the contractor regarding the play area so had begun pursuing another contractor for quotes for repairs.  Agreeing to arrange a site visit with Cllr Barras as previously agreed.
d. Right of Way - Field House Farm down to the old coal road –
Cllr Critchlow would take a look at the right of way, the Clerk would also continue to request maintenance.
e. Affordable housing; terms of occupation –
The Clerk would continue to chase this up with the Senior Affordable Housing Officer.
f. Ground improvements at Guyzance Memorial –
The area had been improved via excavation, additional of hardcore provided by a resident and whacking for free by a local contractor. The contractor would provide an estimate for a more permanent ground surface improvements, Cllr Watson would look to see whether he could fund this via his small schemes allowance.
g. Trees at roadside near the junction towards the Guyzance Memorial –
Despite the Highways Officer and the Tree Officer going out to look at this, the work did not appear to have been done.  The Clerk would chase this up as a matter of urgency.
h. Footpath requiring edging; Broomhill to Acklington –
The Clerk had requested that this be added to the winter works schedule.

47.   Standing item – Report by County Councillor Watson –
Cllr Watson encouraged residents to report any incidents of fly tipping as he was concerned that the number of incidents may increase following changes to NCC policy.

48.   Finance:

a) Financial Summary
The balance on account at 9th October 2015 is Treasurers Account; £3045.90, Business Account; £4797.59.

b) Payments
The following list was put before members and agreed for payment

Date

Cheque No

Creditor

Reason

Amount

03.11.15

404

E Brown

Clerks Wages/Expenses

£127.83

03.11.15

405

HMRC

PAYE

£29.40

03.11.15

406

NCC

Grass cutting – Play area

£394.07

03.11.15

406

NCC

Grass cutting – St Omer

£393.60

03.11.15

406

NCC

Grass cutting – enhancements

£195.02

c) Receipts

Date

Debtor

Reason

Amount

11.04.15

Lloyds

Interest

£0.18

11.05.15

NCC

Donation – bus shelter

£3336.00

11.05.15

Lloyds

Interest

£0.18

09.06.15

Lloyds

Interest

£0.26

09.07.15

Lloyds

Interest

£0.27

10.08.15

Lloyds

Interest

£0.26

09.09.15

Lloyds

Interest

£0.22

15.09.15

NCC

Precept

£2500.00

09.10.15

Lloyds

Interest

£0.20

15.09.15

Northern Powergrid

Sub station rent

£5.00

49.   Planning:  
 
a. To report on any planning decisions:
15/02921/RENE
| Erection of anaerobic digestion plant to comprise of 2 digester tanks, 5 silage clamps, feed hopper and pre-treatment container, 1 combined heat and power (CHP) container, 3 digestate storage tanks, a liquid tank, technical building, substation and gas upgrading equipment | Land South Of Guyzance Lea Acklington Northumberland – APPLICATION WITHDRAWN

b.Planning matters pending:
14/03220/FUL – Cooksburn Mill, Acklington NE65 9AE – Change of use of land at Cooksburn Mill to accommodate construction of 4 new holiday chalets -
No objections to the development, we are concerned that the current infrastructure of highways is inadequate and would request Highways to carry out an assessment of the cumulative effects of developments in the area on the roads.
15/02504/FUL | Demolition of existing garage buildings and the erection of 17 residential units | Acklington Garage 9 Acklington Village Acklington Morpeth Northumberland NE65 9BY -
Members considered this planning application at their meeting held 1st September 2015.  Members had no objections in principle to the site being developed into housing although expressed the following concerns:
We believe the layout needs to be reassessed due to an intrusion on neighbouring properties, particularly in relation to proposed plots 6 & 7 - it was felt that due to the elevated level of land that bungalows would be more suited to houses which would be overlooking existing single storey properties.
Members had concerns regarding access to the site due to the close proximity to existing junctions on the B6345.
Members believed the density of the properties to be in excess of the site i.e. urban density within a rural community.
Members would like clarification on the future of the existing stone boundary wall alongside the paddock.
Members had concerns relating to drainage and whether the existing system could cope with an increase from a site of this size.
It is understood that an offsite S106 obligation is to be discussed with the applicant. Acklington Parish Council would like to be involved in all elements of this discussion to ensure the wider community benefits from the proposed development.


c.To consider any planning matters:
15/03263/PRUTPO
| Tree preservation order application to crown lift lower branches of one Sycamore to approximately 4 metres in height and crown thin by approximately 15% | 25 Acklington Village Acklington Morpeth Northumberland NE65 9BL – Members had no objections.
15/03445/FUL
| Retrospective application for garage doors on a previously approved carport | The Old Joiners Shop Guyzance Village Guyzance Northumberland NE65 9AQ – Members had no objections.
15/03381/FUL
| Erection of conservatory to single storey kitchen wing | Brainshaugh House Brainshaugh Acklington Northumberland NE65 9AE – Members had no objections.
15/03382/LBC
| Erection of conservatory to single storey kitchen wing | Brainshaugh House Brainshaugh Acklington Northumberland NE65 9AE – Members had no objections.
15/02860/FUL
| Retrospective change of use from garden room to business premises. | Field House Farm Acklington Village Acklington Morpeth Northumberland NE65 9BY – Members had no objections.

50.   Requested Agenda Items

50.1: Review of Risk Assessment – The risk assessment was agreed with amendments.
50.2: Review of Disposal Policy – The disposal policy was agreed with amendments.  It was noted that as planning applications were held by NCC, they could be disposed of following expiry of consent or expiry of appeal.
50.3: Review of Publication Scheme – The Publications scheme was agreed.
50.4: Review of Financial Regulations – The financial regulations were agreed.
50.5: Draft Budget – It was agreed that this item would be deferred to the January meeting for consideration.
50.6: Remembrance Day Service – The Clerk was requested to call Rev’d Dent to clarify that he had been asked to attend to service at the Memorial.
50.7: To consider a new bench for Acklington Road – It was agreed to purchase a new seat to be located on Acklington Road once the skip had been moved.  Members expressed their thanks to Cllr Newton for the installation of the other seats.  It was queried whether the seat at Guyzance may need replaced.  Cllr Townshend would check the seat and report back to the Clerk.


51.   Correspondence Received
       
51.1: Northumberland Local Plan Core Strategy- Publication and consultation on the Pre-Submission Draft – Members had been circulated the electronic version of the consultation.  The hard copy would be handed to Cllr Newton.  Comments should be returned to the Clerk before 24th November.
51.2: Parking Enforcement Vehicle - briefing note – The briefing note had been circulated.
51.3: Planning Protocol changes – Due to tight time scales involved in the changes, it was agreed to automatically agree to engage in any pre-applications.
51.4: Clerk & Councils Direct – September 2015 – This was received for information.
51.5: Clerk & Councils Direct – November 2015 – This was received for information.


Items for next agenda –

To consider setting precept for 2016/17
 

Date and time of next meeting
Next meeting:  TUESDAY 5 January at 7.30 pm in Acklington Village Hall
The meeting closed at 21.35