At the Meeting of the Council held at Acklington Village
Hall at 7.30pm on Tuesday 3rd May 2016
Present: Cllrs M Townshend (Chair) D Barras, G
Orr, A Sharpe and L Welch.
The Parish Clerk in attendance Miss E Brown
County Councillor J Watson
1. Election of Chairman and Vice-Chairman: Cllr
Barras proposed Cllr Newton for Chair, this was seconded
by Cllr Sharpe and agreed.
Cllr Sharpe proposed Cllr Critchlow for Vice Chair, this
was seconded by Cllr Monkhouse and agreed.
2. Acceptance of Office by Chairman and
Vice-Chairman: The Chair and Vice Chair were not
present to sign their acceptance of office documents.
They would therefore be signed out of meeting.
3. Apologies: Cllrs G Budge, E Critchlow, N Gair
and J Newton. The apologies were agreed.
4. Declarations of interest in items on the Agenda:
5. Standing item Public questions None.
6. To approve and confirm the minutes of the meeting
held on 1 March 2016 It was noted that Cllr Welch
was recorded as being absent from the meeting when he
had been present. The amendment was accepted and the
minutes were agreed.
7. Matters arising therefrom:
a. Replacement posts for road signs Cllr Newton
had informed the Clerk by email that having reviewed the
posts, only the post at Dobsons corner required
replacing. Cllr Sharpe informed that the sign post signalling the right turn to Guyzance appeared to have
been hit by a vehicle and should also be reported to NCC
b. Resurfacing of footpath from dog bin to bridge
Cllr Sharpe informed that sections of the footpath had
been done. Approx. 8-9 days ago the remainder of the
path surface from the new houses next to the Village
Hall towards the chicane had been lifted but was yet to be
replaced. Cllr Watson offered to look into this.
c. Goal posts update The mini soccer posts were
expected to be delivered in the next day or two and the
contractor would then carry out the installation along
with the repairs to the playground as agreed in the
d. S106 Agreements At the March meeting it was
agreed that Cllr Newton would send a letter to the Planning
Officer, the Council were unsure whether a reply had
been received. Cllr Watson informed that his own queries
had established that as this application was in the
planning system prior to the changes to S106 agreements,
that it would be fruitless exercise pursuing this
further. Members stated that whilst this may be the case
the application was still passed with no benefit to the
village and the feeling of the Parish Council was that
the terms of the S106 were disgraceful.
e. Ground improvements at Guyzance Memorial An
amount of £1050 from Cllr Watsons Members Small Schemes
was held within the Parish Council accounts and the work
f. Trees at roadside near the junction to Guyzance
Memorial Following the March meeting Cllr Townshend
had met with the NCC Tree Officer who had agreed that
the works were required to the tree. Cllr Townshend had
not heard anything further despite requesting updates by
email. It was agreed that the email correspondence would
be sent to Cllr Watson who would also chase up a response.
g. Edging of footpath Still no work had been
done to edge the footpath linking Acklington to
Broomhilll. Cllr Watson would pursue this with the
h. Playground repairs update This item had been
discussed under Matters Arising item c.
8. Standing item Report by County Councillor Watson
Cllr Watson noted that during the Community litter
pick held on 16th April there seemed to be a particular
problem on the C100 from Factory Bridge to the A1. A
letter would be sent to NCC and a copy sent to the neighbouring
Parish Council whose boundary this was within.
The resurfacing of the Village Hall car park had been
discussed. This land was under the ownership of the
Village Hall Committee. Cllr Watson was prepared to put
£5000 toward the repairs. He queried whether this could
be a Parish Council project to save on VAT. The Clerk
did not believe this was possible under VAT regulations
but would seek advice to clarify.
Warkworth and Amble Royal British Legion were holding a
commemorative event on 2nd July in Warkworth to mark the
Battle of the Somme.
Defribrillators were discussed and Cllr Sharpe informed
that the Village Hall Committee were looking at
installing a defibrillator outside the premises. The
Clerk would forward Cllr Sharpe the contact details for
the Stephen Carey Trust, who could provide advice,
guidance and help with the installation/training.
a) Financial Summary The balance on account at
27th April 2016 is Treasurers Account; £3100.50,
Business Account; £5199.01.
b) Payments The following list was put before
members and agreed for payment. As only one signatory
was present, the cheque book was passed to Cllr Orr who
would hand it over to another signatory for signing out of
Wages / Expenses + seat
Annual Audit The accounts had been audited by Mr
Edwards the appointed Internal Auditor who had found no
i) Approval of Statement of Accounts The Statement of
Accounts were agreed. In the absence of the Chair of the
Council Cllr Towshend signed the Statement.
ii) Approval of Annual Governance Statement The
Statement of Annual Governance was agreed. In the
absence of the Chair of the Council Cllr Towshend signed
a. To report on any planning decisions:
16/00827/FUL | Replacement side extension
(retrospective) | Cavil Head Farm House Acklington
Morpeth Northumberland NE65 9DF Application permitted.
16/00372/FUL | Proposed single storey timber
framed home office building. | The Old Joiners Shop
Guyzance Village Guyzance Northumberland NE65 9AQ -
16/00464/LBC | Listed building consent for a
proposed new detached garage to rear of site including
demolition of existing outbuildings and existing garage.
Proposed new single storey extension to rear of existing
house including internal alterations. | 26 Acklington
Village Acklington Northumberland NE65 9BW APPLICATION
b.Planning matters pending:
16/00328/FUL | Change of Use of the Farm Shop
(A1) and Cafe (A3) to two residential dwellings (C3),
and associated works on land to the north to provide
access road and layout alterations to existing
development. | Cavil Head Cavil Head Road Acklington
Northumberland NE65 9DF No Objections.
c.To consider any planning matters:
16/01084/FELTPO | Tree Preservation Order: T1
(Beech) remove 1no. limb overhanging drive; T2
(Sycamore) remove 2no. lower limbs over garden; T3
(Beech) fell - in severe decline; T4 (Lime) re pollard
to approximately half present height | Merlin House 7
Acklington Village Acklington Morpeth Northumberland
NE65 9BJ Members had no objections to the application
but would like to see a similar species of tree planted
in replacement to the tree that is planned to be felled.
11. Requested Agenda Items
11.1: To consider a donation towards the resurfacing of
the village hall car park This had been discussed
during the County Councillor report. Members agreed that
costing were required before a donation could be
considered although it was noted that the Parish Council
already provide a substantial donation to the Village
11.2: To consider repairs/replacement of noticeboard
The noticeboard was located next to the post box in the
village. It was suggested that if replacing perhaps the
new noticeboard could be located outside of the Village
Hall. Cllr Sharpe was to attend a meeting with Sodexo
regarding potential community projects. The noticeboard
was suggested as a project although it was noted that
the Parish Council may need to fund the glazing and
11.2: To consider repairs/replacement of noticeboard.
12. Correspondence Received
12.1: NCC Leaflets Right thing, Commercial Waste and
Hazardous Waste The leaflets were left in the Village
Hall for information.
12.2: NCC Joint Area Committee meetings The meeting
dates were noted. The Clerk would circulate by email to
12.3: The Pensions Regulator A staging date for auto
enrolment was set for May 2017. This was discussed
briefly. The Clerk would prepare a report for the next
meeting of the Council regarding the Parish Council
particulars for auto enrolment.
12.4: CAN News Member were happy for the news to be
received by email but would still request one hard copy
for the Village Hall.
12.5: Anne-Marie Trevelyan Battle of the Somme
Commemoration on 1st July 2016 This letter was noted
for information, no action was required.
12.6: NALC news Local Council records A briefing
note regarding Local Records/Archives was received. It
would be held for information a discussed further when
next reviewing the document retention policy.
12.7: NALC e-news For information, the Clerk would
circulate to Members.
13. Items for next agenda
Cllr Barras noted that the grit bin on Acklington Drive
was broken. He would forward the reference number to the
14. Date and time of next meeting
Next meeting: TUESDAY 5 JULY 2016 at 7.30 pm in
Acklington Village Hall
The meeting closed at 8.45pm