At the Meeting of the Council held at Acklington Village Hall at 7.30pm on Tuesday 3rd May 2016

Present: Cllrs M Townshend (Chair) D Barras, G Orr, A Sharpe and L Welch.
The Parish Clerk in attendance – Miss E Brown
County Councillor J Watson

1. Election of Chairman and Vice-Chairman: Cllr Barras proposed Cllr Newton for Chair, this was seconded by Cllr Sharpe and agreed.
Cllr Sharpe proposed Cllr Critchlow for Vice Chair, this was seconded by Cllr Monkhouse and agreed.

2. Acceptance of Office by Chairman and Vice-Chairman: The Chair and Vice Chair were not present to sign their acceptance of office documents. They would therefore be signed out of meeting.

3. Apologies: Cllrs G Budge, E Critchlow, N Gair and J Newton. The apologies were agreed.

4. Declarations of interest in items on the Agenda: None.

5. Standing item – Public questions – None.

6. To approve and confirm the minutes of the meeting held on 1 March 2016 – It was noted that Cllr Welch was recorded as being absent from the meeting when he had been present. The amendment was accepted and the minutes were agreed.

7. Matters arising therefrom:

a. Replacement posts for road signs – Cllr Newton had informed the Clerk by email that having reviewed the posts, only the post at Dobson’s corner required replacing. Cllr Sharpe informed that the sign post signalling the right turn to Guyzance appeared to have been hit by a vehicle and should also be reported to NCC for replacement.

b. Resurfacing of footpath from dog bin to bridge – Cllr Sharpe informed that sections of the footpath had been done. Approx. 8-9 days ago the remainder of the path surface from the new houses next to the Village Hall towards the chicane had been lifted but was yet to be replaced. Cllr Watson offered to look into this.

c. Goal posts update – The mini soccer posts were expected to be delivered in the next day or two and the contractor would then carry out the installation along with the repairs to the playground as agreed in the March meeting.

d. S106 Agreements – At the March meeting it was agreed that Cllr Newton would send a letter to the Planning Officer, the Council were unsure whether a reply had been received. Cllr Watson informed that his own queries had established that as this application was in the planning system prior to the changes to S106 agreements, that it would be fruitless exercise pursuing this further. Members stated that whilst this may be the case the application was still passed with no benefit to the village and the feeling of the Parish Council was that the terms of the S106 were disgraceful.

e. Ground improvements at Guyzance Memorial – An amount of £1050 from Cllr Watson’s Members Small Schemes was held within the Parish Council accounts and the work was pending.

f. Trees at roadside near the junction to Guyzance Memorial – Following the March meeting Cllr Townshend had met with the NCC Tree Officer who had agreed that the works were required to the tree. Cllr Townshend had not heard anything further despite requesting updates by email. It was agreed that the email correspondence would be sent to Cllr Watson who would also chase up a response.

g. Edging of footpath – Still no work had been done to edge the footpath linking Acklington to Broomhilll. Cllr Watson would pursue this with the Highways Officer.

h. Playground repairs update – This item had been discussed under Matters Arising item ‘c’.

8. Standing item – Report by County Councillor Watson – Cllr Watson noted that during the Community litter pick held on 16th April there seemed to be a particular problem on the C100 from Factory Bridge to the A1. A letter would be sent to NCC and a copy sent to the neighbouring Parish Council whose boundary this was within.
The resurfacing of the Village Hall car park had been discussed. This land was under the ownership of the Village Hall Committee. Cllr Watson was prepared to put £5000 toward the repairs. He queried whether this could be a Parish Council project to save on VAT. The Clerk did not believe this was possible under VAT regulations but would seek advice to clarify.
Warkworth and Amble Royal British Legion were holding a commemorative event on 2nd July in Warkworth to mark the Battle of the Somme.
Defribrillators were discussed and Cllr Sharpe informed that the Village Hall Committee were looking at installing a defibrillator outside the premises. The Clerk would forward Cllr Sharpe the contact details for the Stephen Carey Trust, who could provide advice, guidance and help with the installation/training.

9. Finance:

a) Financial Summary The balance on account at 27th April 2016 is Treasurers Account; £3100.50, Business Account; £5199.01.

b) Payments The following list was put before members and agreed for payment. As only one signatory was present, the cheque book was passed to Cllr Orr who would hand it over to another signatory for signing out of meeting.
  Date Cheque No Creditor Reason  Amount
  03.05.16 000420 E Brown Clerk's Wages / Expenses + seat £117.60
  03.05.16 000421 HMRC PAYE £29.40

c) Receipts

  Date Debtor Reason     Amount
  11.01.16 Lloyds Interest £0.29
  19.02.16 Lloyds Interest £0.21
  19.03.16 Lloyds Interest £0.20
  09.03.16 HMRC VAT Refund £249.81
  16.03.16 NCC Groundwork Donation £1,050.00
  11.04.16 Lloyds Interest £0.23
  13.04.16 NCC Precept £2,847.50

d) Annual Audit – The accounts had been audited by Mr Edwards the appointed Internal Auditor who had found no issues.
i) Approval of Statement of Accounts –The Statement of Accounts were agreed. In the absence of the Chair of the Council Cllr Towshend signed the Statement.
ii) Approval of Annual Governance Statement – The Statement of Annual Governance was agreed. In the absence of the Chair of the Council Cllr Towshend signed the Statement.

10. Planning:

a. To report on any planning decisions:
16/00827/FUL | Replacement side extension (retrospective) | Cavil Head Farm House Acklington Morpeth Northumberland NE65 9DF – Application permitted.
16/00372/FUL | Proposed single storey timber framed home office building. | The Old Joiners Shop Guyzance Village Guyzance Northumberland NE65 9AQ -
Application permitted.
16/00464/LBC | Listed building consent for a proposed new detached garage to rear of site including demolition of existing outbuildings and existing garage. Proposed new single storey extension to rear of existing house including internal alterations. | 26 Acklington Village Acklington Northumberland NE65 9BW – APPLICATION PERMITTED.

b.Planning matters pending:
16/00328/FUL | Change of Use of the Farm Shop (A1) and Cafe (A3) to two residential dwellings (C3), and associated works on land to the north to provide access road and layout alterations to existing development. | Cavil Head Cavil Head Road Acklington Northumberland NE65 9DF – No Objections.

c.To consider any planning matters:
16/01084/FELTPO | Tree Preservation Order: T1 (Beech) remove 1no. limb overhanging drive; T2 (Sycamore) remove 2no. lower limbs over garden; T3 (Beech) fell - in severe decline; T4 (Lime) re pollard to approximately half present height | Merlin House 7 Acklington Village Acklington Morpeth Northumberland NE65 9BJ – Members had no objections to the application but would like to see a similar species of tree planted in replacement to the tree that is planned to be felled.

11. Requested Agenda Items

11.1: To consider a donation towards the resurfacing of the village hall car park – This had been discussed during the County Councillor report. Members agreed that costing were required before a donation could be considered although it was noted that the Parish Council already provide a substantial donation to the Village Hall annually.
11.2: To consider repairs/replacement of noticeboard – The noticeboard was located next to the post box in the village. It was suggested that if replacing perhaps the new noticeboard could be located outside of the Village Hall. Cllr Sharpe was to attend a meeting with Sodexo regarding potential community projects. The noticeboard was suggested as a project although it was noted that the Parish Council may need to fund the glazing and installation.
11.2: To consider repairs/replacement of noticeboard.

12. Correspondence Received

12.1: NCC – Leaflets – Right thing, Commercial Waste and Hazardous Waste – The leaflets were left in the Village Hall for information.
12.2: NCC – Joint Area Committee meetings – The meeting dates were noted. The Clerk would circulate by email to the Members.
12.3: The Pensions Regulator – A staging date for auto enrolment was set for May 2017. This was discussed briefly. The Clerk would prepare a report for the next meeting of the Council regarding the Parish Council particulars for auto enrolment.
12.4: CAN – News – Member were happy for the news to be received by email but would still request one hard copy for the Village Hall.
12.5: Anne-Marie Trevelyan – Battle of the Somme Commemoration on 1st July 2016 – This letter was noted for information, no action was required.
12.6: NALC news – Local Council records – A briefing note regarding Local Records/Archives was received. It would be held for information a discussed further when next reviewing the document retention policy.
12.7: NALC – e-news – For information, the Clerk would circulate to Members.

13. Items for next agenda –
Cllr Barras noted that the grit bin on Acklington Drive was broken. He would forward the reference number to the Clerk.

14. Date and time of next meeting

Next meeting: TUESDAY 5 JULY 2016 at 7.30 pm in Acklington Village Hall
The meeting closed at 8.45pm