MINUTES OF THE PARISH COUNCIL MEETINGS - Tuesday
5th November 2013
At the Meeting of the Council held at Acklington Village
Hall on Tuesday 5 November 2013
The Chair welcomed Miss Brown to the position of Parish
Present: Cllrs J Newton, G Budge, E Critchlow, T
Corson, I Monkhouse, G Orr, A Sharpe and L Welch.
County Councillor Watson
The Parish Clerk in attendance Miss E Brown with Mrs L
Hamlin for handover.
3 Members of the public were present.
40. Apologies for Absence: Cllrs L Craig and D
The local beat officer was invited to attend the parish
council meeting he is unable to attend this meeting or
the January one due to shift patterns but would endeavor
to attend a future meeting and dates have been given for
41. Declarations of Interest on the Agenda Cllr
Budge Planning Application 13/02120/OUT Land West of
42. The minutes of the meeting 3 September 2013
were agreed and signed as a true record.
43. Standing Item Public Questions
Mr Strutt raised the issue of fly tipping on the grass
at St Omer Road - this had previously been discussed and
was thought to be resolved. The area would be checked
and a follow up letter sent if necessary.
44. Matters Arising from the meeting on 3 September
a. Replacement Seats The seats had been installed.
Cllr Newton thanked Cllr Barras for this help.
b. Repairs to flower tubs Repairs to be deferred to
c. New posts for signage NCC has stated they do not
have the funds to replace these road sign posts at
present, but as soon as there is money available these
will be replaced. Cllr Watson stated his disappointment.
It was resolved to send a strongly worded letter to NCC
in light of the condition of the posts and the health
and safety concerns as a result of their deteriorating
condition particularly at the crossroads.
d. Trees in Quarry Avenue and on the new land NCC
state that they have only used a glyphosate based weed
killer around the trees so any damage that has occurred
was before NCCs works. The state of the trees would be
e. Ball play in Childrens Play Area and football posts
on large grassed area The Clerk was provided with
information on goal posts from Mr Mezza at a cost of £69
however these are not the type that fix into the ground
and the Councillors felt they needed to be secured into
the ground for safety purposes. The cheapest fixed
socket posts are £562 through Harrod UK. Until such time
that the goal posts can be installed on the large
grassed area the Councillors felt the no ball games
signs could not be installed at the playground. Grants
from the Football Foundation would be investigated for
April 2014 with the possibility of 50% matched funding
being available from the Parish Council. A letter of
thanks would be sent to Mr Mezza for the signs.
f. No dogs signs at Play Area The Clerk provided signs
for installation at the Play Area these will be put in
place in due course.
g. Play Area Warning Signs - These have now been
installed by NCC.
h. NCC Parking outside residents driveways whilst
cutting the grass NCC has stated their operatives will
not park outside residents properties in future.
i. Overgrown trees at Guyzance Bridge to Brainshaugh
NCC requested clarification on location of trees are and
have confirmed they will cut them back. This would be
j. Request for coal trucks at the entrances to the
Village Mr Llewellyn the Industries Manager of HMP
Northumberland has confirmed the prison can make and
supply coal truck planters for the village. They are
happy to make these but cannot confirm a timescale as
they are fitted around every day production of orders
for engineered parts for the prison service. The
materials used are scrap off cuts, they are confident
there will be enough off cuts to provide these planters
however they wish to make the Parish Council aware that
if for any reason they need to purchase any materials
they will contact the Parish Council before doing so.
Cllr Budge confirmed that 3 planters were already in
45. Report by County Councillor Cllr Watson
informed that via Members Small Schemes he had funded
the installation of electric heating in the Village
Warkworth & Amble British Legion were planning an
afternoon tea party in Warkworth Memorial Hall with
music and displays of commemoration in August 2014 to
mark the centenary of World War One. The Parish Council
agreed to support this.
a. Financial Summary
The balance on account at 5 November 2013 is £5,371.57
The following list was put before members and approved
000340 L Hamlin 149.57
000341 PAYE 36.00
000342 Felton Parish Council Recharge for SLCC 8.70
000343 NCC Grass Cutting 788.14
000344 Donation to Acklington Village Hall 700.00
000345 Donation to St Johns Church 250.00
c. Receipts None
d. d) Year end Audit There were no issues raised by
the External Auditors and the Parish Council approved
and accepted the Accounts.
a. To report on any planning decisions:
13/02461/FUL 2 Brainshaugh Farm Cottages demolish
cottages 2 and 3 and replace with new 4 bed dwelling and
detached double garage with new vehicular access -
b. To consider any planning matters:
13/01306/VARYCO - Guyzance Hall remove cond 2
restricting the number of events objections NCC
recommending for approval and are currently considering
the wording of a condition to still place a restriction
of 60 events per year plus 5 charity events/functions
rather than allow unlimited use.
13/02356/FUL Land West of 14 Churchill Way Nine
3-bedroomed houses - objections
13/03043/FUL 5 Bank House Farm ground floor
extension no objections
13/03052/FUL 4 Bank House Farm ground floor
extension no objections
13/03062/FUL 3 Bank House Farm ground floor
extension no objections
13/03097/VARYCO - Plot 12 Bank House Farm remove cond
3 change to permanent residence - objections
13/03104/VARYCO - Bank House Farm remove cond 2
change to permanent residence objections
Discharging of conditions on planning applications a
letter of complaint was sent to NCC in relation to the
block discharging of conditions for the two Guyzance
Hall applications. NCC has responded stating the
conditions have not been removed but that the details
that were required in these conditions have been
submitted and agreed. If there is an issue with regards
to parking the parking was agreed and if this is not
been adhered to this can be investigated however NCC has
not control of cars/vans parking in the highway or
damaging verges as this falls outside the control of the
48. Requested Agenda Items
Review of Risk Assessment this was amended to remove
the previous Clerks details and replace with those of
the new Clerk.
Review of Policies the Publication Scheme was amended
to remove previous Clerks details and replace with new
Clerks details. The Retention/Disposal Policy was
Draft Budget The budget was provisionally agreed but
will be held until the January meeting incase NCC wish
to pass on any services to the Parish Council for the
next financial year.
Remembrance Day Service The Remembrance Service at
Guyzance Memorial will take place at 12.15 on Sunday 10
November. The Clerk has confirmed with Mr Parker that
public access can be given to the memorial.
49. Correspondence Received
NCC Core Strategy consultation including drop in centre
details dates have been circulated and the
consultation document has now been put on circulation
for feedback to be submitted to the Clerk by 20 December
Acklington First School request for financial support
for toddler group this would be deferred to the
Acklington First School vacancies for community
governor and local authority governor - More details
would be requested from the school.
Defibshop defibrillator in the parish This was noted
Air Ambulance donation request A donation of £20 was
North East War Memorials Donation request this would
be deferred to the January meeting.
Acklington PCC grant assistance request A letter of
thanks for the donation of £250 from PC. The PC was not
aware of any other assistance available towards grass
Lloyds Bank letter re change in account details. The PC
account had transferred to from Lloyds TSB to Lloyds
GRACE rape crisis helpline Information to Cllr
Sharpe for display.
For circulation Clerks and Councils Direct, CAN Annual
Report, NALC Annual Report and CPRE Newsletter
50. Urgent Items
Potholes near Hartlaw need to be reported to NCC.
Mrs Hamlin would phone Lloyds to arrange the transfer of
funds between the PC accounts and to make arrangements
for the Clerk to be authorised.
On behalf of the Parish Council the chairman, Cllr
Newton, thanked Mrs Hamlin for her outstanding work as
clerk to the council over recent years. He presented her
with flowers and a bottle of champagne as a farewell
51. Items for Next Agenda None.
Chairman closed the meeting at 8.52pm
Next meeting: Tuesday 7 January at 7.30pm in Acklington