MINUTES OF THE PARISH COUNCIL MEETINGS - 1st May 2012
THE ANNUAL PARISH
MEETING - 1st May 2012
Present: Cllrs, E Critchlow, G Budge, T Corson, I
Monkhouse, J Newton, G Orr and L Welch
The Parish Clerk in attendance Mrs L Hamlin
Apologies: Cllrs D Barras, L Craig, A Sharpe
1. Minutes of the meeting held on 4 May 2011 were
accepted and signed as a correct record of the meeting.
2. Chairman's Report
The Chairman presented his report which was accepted.
3. Any questions, comments or resolutions
There were no questions, comments or resolutions.
The Annual Parish Meeting closed at 7.35 pm
THE ANNUAL GENERAL MEETING - 1st May 2012
Present: Cllrs J Newton, E Critchlow, G Budge, T
Corson, I Monkhouse, G Orr and L Welch. County
Councillor J Watson
The Parish Clerk in attendance Mrs L Hamlin
1. Election of Chairman and Vice-Chairman
Election of Chairman: Cllr Orr proposed Cllr Newton,
seconded by Cllr Budge and agreed by the Council.
Election of Vice-Chairman: Cllr Newton proposed Cllr
Critchlow, seconded by Cllr Orr and agreed by the
2. Apologies for Absence: Cllrs Barras, Craig and
3. Declarations of Interest on the Agenda Cllr
Corson on Play Area, Cllr Budge on MoJ Land.
4. The minutes of the meeting 6 March 2012 were
agreed and signed as a true record.
5. Standing Item Public Questions
Mrs Lillie asked about what is happening with the tubs
beside the seat opposite the bus shelter which need
replacing. This is being dealt with by ACT and the
6. Matters Arising from the meeting on 6 March 2012:
Play Area the police have spoken to the owner of the
vehicle that was parked on the grass land and pavement
at the play area. The vehicle driver was extremely
understanding and explained how he was attempting to
avoid obstructing the road. The police advised him on
how to park his vehicle when visiting the play area and
the driver asked that his apologies be passed to the
parish council and residents.
Asset Maintenance Cllr Barras sent through an update
stating that the benches at the eastern end of the
village (by the bus stop), one at the western end, one
at the village hall and the one at the central cross
roads were varnished. The latter bench is beginning to
show signs of rot and will likely need replacing next
year, but the others are fine. ACT asked that the
planters be left to them to deal with. The two planters
at the eastern crossroads are most dilapidated and
falling apart. These will be replaced.
Ministry of Justice Land Update The Clerk has
approved the paperwork with the solicitors. There was
one query with regard to the plan submitted by the MoJ
and this is being revised and forwarded for papers to be
signed. The question was raised as to who will maintain
the roads on Quarry Avenue and Acklington Drive. Clerk
to ask the question of MoJ.
Footpath updates the Clerk contacted Richard Garland
for an update with regards to the footpath by the
Village Hall and potential re-opening of the Millennium
Walk. Mr Garland is to raise this at the next meeting
with Mr Clippingdale and will get back to us once this
meeting has taken place.
Queens Jubilee Celebrations including Jubilee Mugs
The Jubilee Committee has requested that the Parish
Council pay for mugs for the children with Acklington
written on the back of the mugs. They would cost £1.90 +
VAT each and 80 would be required. The Parish Council
felt that as this is one off event then the Council
should pay for this. Clerk and Cllr Sharpe to liaise on
ordering of mugs.
Light outside Village Hall NCC does not have funds
to put in a light outside the Village Hall which would
cost approximately £1,000. CC Watson confirmed that
there would be funding from his Members Small Scheme and
a suitable post was agreed on. Clerk to contact the
residents close to this light and also NCC.
Resurfacing of Churchill Way NCC has reported that
it has no plans to resurface Churchill Way. It was
agreed to add this to the list of highways requests with
TPOs within the Parish - The Enforcement Officer will
look out any TPOs within the Parish when she has a
moment. Clerk to pursue.
Hedge Cuttings along Acklington Road This has been
forwarded to NCC for action. No action has been taken
and now grass cuttings are being put over hedge. The
Council asked that a request be put to NCC for the hedge
to be cut back, Clerk to check that this is in their
remit as it may be up to the landowner. A question was
raised as to why not all the verges are cut into
Acklington. The Clerk confirmed that it the area is
outside the 30mph sign it is only cut twice a year.
7. Report by County Councillor
CC Watson reported that the 20mph signs requested have
not been installed as NCC lost the paperwork. The money
has been allocated and this will take place.
CC Watson is moving into Acklington in mid-June
£11k has been allocated from Members Small Scheme
towards the extension at the back of the Village Hall.
NCC has taken over traffic warden duties and will be
issuing parking tickets as of 2 May, warning notices
have been posted since the beginning of April but now
charges will apply.
a. Financial Summary
The balance on account at 1 May 2012 is £4,963.66
The following list was put before members and approved
000296 L Hamlin £81.58
000297 D Barras £33.15
c. Receipts NCC Precept £2,250
d. Annual Audit
i) Approval of Accounting Statements An amendment to
be made to the fixed asset register but otherwise there
were not issues and the Accounting Statements were
approved unanimously by the Council.
ii) Approval of Annual Governance Statement - approved
unanimously by the Council.
a. To report on any planning decisions:
11/02908/FUL 8 Guyzance Village replacement oil tank
12/00574/FUL 8 Guyzance Village resubmission of
restoration of building within curtilage of 8 Guyzance
Village - APPROVED
b. To consider any planning matters: None
A complaint had been received about camping noise from
The Hemmel which was forwarded to the Enforcement
Officer however the planning approval allows for holiday
makers for individual periods not exceeding 4 weeks in
total. No action can be taken in planning terms however
a note has been made of the complaint for future
reference incase there are any more issues. Cllr
Critchlow stated that permission has been granted for
accommodation within the Hemmel, not tents within the
area so requests further clarification from planning.
Also this is not the first time this has happened and
there was also a circus there last year.
Cllr Corson stated an application is going in for 2 St
Omer Road. The Clerk has not received notification of
this as yet but will look out for the details and ensure
they are circulated.
10. Requested Agenda Items - None
11. Correspondence Received
NCC Nurturing Northumberlands Environment this is
an initiative to identify suitable land areas for
plating trees and wildflowers and NCC are requesting if
the Parish Council knows of any suitable sites. It was
agreed to find out first if there would be cost
NCC Parking in Northumberland information booklets
outlining the rules for parking.
NCC Review of Policy and Practice Relating to
Outdoor Activities. To review this document follow the
web site link
12. Items for Circulation
13. Urgent Items
The 30mph flashing speeding sign has not been working
since installation. The Clerk has reported this to NCC
and they stated it would be fixed Monday or Tuesday this
week however it was agreed that it was not working
Cllr Welch reported that there is a large puddle
forming outside the Railway Inn when there has been hard
rain. There is a drain in the corner but it does not
seem to be working. Clerk to report to NCC.
Cllr Barras reported that he has reopened dialogue
into the repairs to the lych gate war memorial at the
church and hopes to have more to report at the next
Cllr Critchlow informed the Council that Mr Chris
Sayers has stated he will endeavor to help people who
are experiencing difficulties with broadband if they
would like to contact him direct.
14. Items for Next Agenda - None
15. A resolution to exclude the public and the
press was then agreed.
Chairman closed the meeting at 9.00pm
Next meeting: Tuesday 3 July at 7.30pm in Acklington