PCC MINUTES  24th November 2015


Minutes of Parochial Church Council Meeting held at 7 p.m. on 24th November 2015 - at the home of Moira Peden

Present:
 Revd Mike Dent, Moira Peden, John and June Davison, Barbara Cock, Joan Davison, Bill Rowntree, Keith Bell, Joyce Aynsley and Revd Christine Shield. 

01  Welcome - by Chair Revd Mike Dent and a thank you to Moira for her continued hospitality. 

02  Opening Prayers - led by Revd Mike Dent.

03  Apologies - Audrey Lamb, Barbara Lamb and Janet Bell

04  Minutes of the last meeting – accepted and signed as a true record, with one amendment:  item 08 “Christine Cuthbert” should read “Claire Cuthbert”.

05  Matters arising from minutes -

Update on the lychgate

John informed the PCC that the recent repairs to the lychgate have now been completed.  He circulated a financial record of the project as follows:


INCOME

Grant from War Memorials Trust
….. offered on successful completion   3,260.00*

      *
Expected but not yet received

Donations from organisations
/charities
                                             1,650.00


Personal Donations (16)                        815.00

  


TOTAL INCOME                              £ 5,725.00

 


EXPENDITURE

Preparation 
Architect’s Fees:                                  
550.00

Repairs and Restoration
ID Construction (Builders)                3,520.00
VAT on building work                           704.00

Completion
Architect’s Fees for inspection
of work and providing a
“Practical Completion Certificate”       122.50  

  TOTAL EXPENDITURE               £ 4,896.50

The pitched slated roof on the lychgate was found to be sound so the builders decided to leave well alone as this would have incurred a greater cost.

All those who donated to the project were sent an invitation to the Remembrance Sunday Service and the majority attended (or sent a representative).

Bill said he would look into the possibility of obtaining and fixing a small plaque to the inside of the lychgate which would state when the refurbishments were carried out.

Mike, on behalf of the PCC, thanked John for all his work with this project.

06  Correspondence -

·     Our treasurer Joan had received a letter from the Christian Copyright Licensing International Ltd (CCLI) asking us to consider renewing our PRS (Performing Right Society) licence as we may be breeching copyright.  Following a brief discussion the PCC agreed to heed the advice and renew the licence.

·     Vicar Mike had received publicity about an Advent Eucharist Service on Wednesday, 9th December, 10:15am at St Michael’s Church, Alnwick.  The speaker will be Mrs Barbara Packer, President-Elect of the Newcastle Diocese Mothers’ Union and the service is to be followed by refreshments. Women and men are welcome.

·     Joyce, one of our Deanery Synod representatives, had acquired some Alnwick Deanery leaflets entitled “Working Together: Thriving Together” which she circulated amongst members.  Mike then highlighted some of the most important points in the leaflet which focused on ‘Reform and Renewal’ across the Deanery.  He left PCC members in little doubt that there are radical changes ahead with regard to new ways of working and church finances.

07  Reports -

Churchwarden

Bill informed the PCC that Jim Potts would no longer be available to cut the grass in the churchyard.  This was a real blow as Jim had done a very good job and there was no obvious replacement.  Bill said he would be prepared to take on the task if the church could purchase a motorised lawnmower.  Mike (backed up by the PCC) thanked Bill for his willingness but felt that he had enough to do, especially considering his family commitments and also the fact that we only have one churchwarden.  Christine recommended Lee from J & T Ground Works (a Shilbottle contractor) as someone who may consider the job.  It was agreed that she should contact him for a quotation.  Bill would liaise with Lee and then report back to the PCC.
Mike thanked Bill for his report and for all the efficient and excellent work he does as churchwarden.

Treasurer

Joan informed members that we have not yet received any donation from Acklington Parish Council towards the churchyard grass cutting and maintenance - despite a letter/email having been sent to them by secretary Barbara.  Recent income and expenditure included the following:

INCOME
Profits from:
(a) Beetle Drive with
      Pie & Pea Supper     £  300.00
(b) Autumn Fair            £1,079.94

EXPENDITURE
Second instalment of Parish Share  £5,000.00*
Lychgate – Builder’s Invoice             £4,224.00
Lychgate – Architect’s Expenses      £   122.50
Churchyard Plants                            £      15.00

(*The full Parish Share of £10,898 has now been paid)

Disclosure and Barring Service (DBS) Officer

Janet was absent from the meeting but in her absence Mike informed PCC members that everything regarding DBS and Safeguarding in our two parishes was in hand.  He stated that Brian Dobson from Warkworth (who had agreed to produce a mission statement for both parishes and organise a meeting for the relevant members from each church to sort out all that is required) had been away on holiday but should soon have everything in place that is necessary.

Events Group

Barbara gave a report on the last two fund-raising events, both of which had been very successful.  The Beetle Drive with Pie & Pea Supper raised £300 and the Autumn Fair made the remarkable total of £1,079.94 – a record for recent years.  Joyce said she would have liked the opportunity to visit the stalls but, because she was alone on the scarf stall, she was unable to do so.  She also expressed disappointed that no-one offered her a hot drink during the event.  Mike said the Events Committee would take on board her comments, learn from them, and make sure such oversights would not occur in future.

Barbara then went on to outline the next few events and activities which were planned, namely: A Memory Tree throughout Advent; A Cheese and Wine afternoon at Inglenook on 13th December; a church stall at ACT’s Victorian Christmas Fayre on 20th December. 

Barbara concluded her report by stating that the next meeting of the Events Team would take place on 20th January when they would discuss a programme of events for 2016.

Other Reports – none

08  Vicar’s Slot -

Much of what the vicar wanted to say (about the Renewal and Reform proposals) had already been covered earlier in the meeting under item 6 “Correspondence”.  He did, however, take the opportunity to re-iterate his views that Acklington’s congregation was always very friendly, hard-working, co-operative and committed.  He re-assured the PCC that although attendance on Sunday mornings appeared modest (fluctuating in the 20s and occasionally the 30s) he felt that this represented a healthy percentage of the parish population. 

09  Any Other Business -

John informed members that, due to family commitments, he and June will not be at church on Sunday 29th November.  David Charnock has kindly agreed to play the organ on that Sunday.
 
10  Dates of next meetings –

The dates and times of the PCC meetings for 2016 were agreed as follows:
     Wednesday 27th January at 2.00 p.m.
     Wednesday 16th March at 2.00 p.m.
     Wednesday 25th May at 2.00 p.m.
     Wednesday 27th July at 2.00 p.m.
     Wednesday 28th September at 2.00 p.m.
     Wednesday 23rd November at 2.00 p.m.

11  Closing prayers - led by Revd Mike Dent.  The meeting closed at 8.45 p.m.