ACT MINUTES - 21st June 2013
Community Team Minutes
21 June 2013 @7pm.
Present: Tessa Sayers, Violet Currie,
Sylvia McClure, Bill Rowntree, George Walton,
Apologies: Bob Smailes.
Minutes of last meeting and matters arising:
Tessa said the Jazz event was a nationwide event
but was not organised by the Nationwide!
Remainder of minutes read and agreed.
There hasnít been any expenditure since the last
Craft Afternoon: This was a very social
afternoon enjoyed by all those present.
May Day Sale: Sylvia asked about how the
money raised was made up. She said that one of
the stall holders she knew was disappointed with
the day. Team have agreed that the sale needs to
be re-jigged for next year.
Jazz Afternoon: Tessa confirmed that
advertisements for Jazz afternoon have gone into
the Pelican. There is a ready made press release
in respect of the big gig, Tessa will go into
Northumberland Gazette office and speak to the
events journalist about this. Tessa will also
ask whether we need to contact The Herald and
Chronicle separately in respect of advertising.
There is a big gig website showing all events
happening on 14th July and Acklington is marked
on this. Alison will contact Lion Heart radio
about publicity for event.
Tessa explained that there were comprehensive
guidelines on colours and logos that can be
used, on this basis Tessa is going to produce a
poster with the three main events on. Tessa will
ask John Davison about printing leaflets.
Sylvia suggested making signs for the side of
the road advertising event. A work party was
agreed upon for this on Monday 1st July at 7pm.
Please bring along any old paints wood etc.
Bill said he would distribute leaflets as long
as we get them to him before 10th July.
Timetable for the day:
Flora Smith singing workshop: 1:30- 3:30pm
Jazz band set up: 5pm.
Jazz band: 6pm onwards with a break midway.
Buskers: 8pm onwards, anyone else who would like
Tea and cakes between singing and pipers.
Hot dogs between 5- 6pm, and after the Jazz band
Bring own picnics
ACT to provide green salads, tea, coffee, squash
Tessa, Alison and Lorna will bring BBQs for
audience to cook their food on.
Shopping list will be drawn up by team on 1st
July when making signs.
Tessa explained that £300. Will be deposited
into account soon in respect of £400. grant.
Balance of £100. will be deposited after the big
gig has received evaluation and photographs.
Costs at present: Singing £50.
Pipersí donation: £50.
Jazz band £150.
Anticipated Halls rent £135.
Publicity charges not yet known.
We may set up gazebos on the day, and it was
suggested that if anyone had any garden seats
they could bring along it would be useful.
The Church social Committee did not attend
meeting so difficult to ascertain what they
require team to do on Sunday 11th August.
However it was decided that someone from ACT
would remain in the Village Hall so that there
was access to toilets. Tess and Chris will serve
refreshments in their garden between 2- 5pm.
Team asked Lorna to enquire whether Sharon and
Steve Thorpe were still interested/able to serve
teas from their garden.
Any Other Business: Lorna has been asked
by a resident who lives near the play park on
Churchill Way whether the Community team can get
a work party up to clear the weeds in the flower
beds adjacent to the play equipment. Alison said
that the Parish Council had funding for this,
and she will raise matter with the Parish clerk.