ACT MINUTES - 19th November 2014

Acklington Community Team Committee meeting, 19th November 2014, 6pm, Village Hall.

Present: Alison, Vi, Bill, Tessa
Apologies: Lorna, Chris, George, Jacq

The minutes of the previous meeting were accepted as a true record.

Treasurer's report: Monies held are much as before except that £200 has been paid in Village Hall rent for the come and chat sessions (offset by £40 collected) and the forthcoming collections fair. Now that last month's minutes have been approved and signed, Vi can progress the change of signatories at the bank.

Review of events:

The Monday “Come and chat” afternoons had been trialled for several months but had been found to be unsustainable in the longer term due to low numbers attending. Thanks to Bill and Shirley for putting in so much time and effort to try to get it off the ground. Its eventual failure does not reflect on their commitment.

Refreshments at the WWI exhibition on Sunday 9th November had gone well with lots of folk attending. Approximately £58 was raised after expenses were deducted. It was decided to split the proceeds 50/50 with the British legion and make a donation of £30. Alison to contact Jeff Watson to let him know and arrange how to hand over the money.

Forthcoming events:

Collections Fair: The Collections Fair is due to take place on Sunday (23rd November 2014). There have been posters and an announcement in the Gazette although these all say that the time of the event is 2-4pm while expectations were that it was 12-4, with exhibitors coming in from 10.00 to set up. In view of this mix up it was decided to modify the poster to say 12-4 and print them off 4 to a page (Tessa). Bill would do a round of the village putting the flyers through letter boxes. Refreshments will be served from about 1-4. The usual people will bring cakes and scones and we have tea and coffee. Alison will get milk. It was decided to do a raffle too, so items should be collected for raffle prizes. Bill will manage it on the day.

Ceilidh: The ceilidh band The Whistling Sheep has said it is available on the 14th March 2015 and a £50 has been paid to book them for this date which has been booked for the village hall.

Burns Supper: The proposed timing of this was not ideal as Chris and Tessa would be away in India and there was a competing Burns night on at the Railway. It was decided to move the event to the following Saturday, 31st Jan 2015. More planning will be carried out in early January.

AGM: This will be held on Thursday 29th January 2015, 7.00. To be advertised, along with Burns supper, using posters and flyers through letterboxes.

Next meeting: 8th Jan 2015 at Chris and Tessa's, starting with the meeting at 6pm followed by supper.