ACT MINUTES -
1st June 2017
Acklington Community Team
Minutes of meeting held on 1st June 2017
Present: Alison Sharpe, Sean Malone,
Violet Currie, Lynne and Paul Glover, Tessa and
Chris Sayers, George Walton
Apologies: Jaq Barras, Lorna Malone,
1. Minutes from last meeting - agreed as
a true record
2. Treasurer's Report:-
Vi reported that the net profit from the
Table Top Sale was £425.50 after paying £40.00
for rent of the hall. She gave a breakdown of
the takings on each stall as follows:- Raffle
£92.00, refreshments £103.50, bottle stall
£65.00, Tombola £26.00, plant sale £164.00,
donations from stallholders £15.00.
3. Review of the Table Top Sale held on 27th
Firstly, thanks are extended to Bob and June for
overseeing the raffle, Bill Rowntree and Steve
Thorpe for manning the plant stall and Chloe
Glover for her help on refreshments/bottle
stall. Their help was much appreciated.
It was thought that the sale had been successful
although footfall was low. Paul suggested that
the timing of the sale in future years should be
reviewed, possibly holding it on the third
weekend in May to avoid clashes with other Bank
Holiday events in the area.
The plant sale was a big success and the plug
plants were deemed to have been good value.
Alison S. has emailed a thank you to the prison
for their contribution. Sean said that he would
be willing to deal with the prison next year.
Publicity - we forgot to collect more email
addresses on the day. A flyer/leaflet drop prior
to next year's sale would be a good idea. There
is a need for a better/alternative board for
outside the Hall to advertise what is happening
on the day. Tessa to source this and look into
the possibility of a better display board inside
the hall showing forthcoming events.
Pricing for teas and coffees to be reviewed.
The timing of the event 10.00 - 1.00 was fine
and all in all it was a good day.
4. Publicity and marketing update:-
The email bulletin appears to be working as
there were a few people who had attended the
recent sale in response to the mail shot. We
currently have 31 email addresses for 25
Sean reported that a video film crew has been
booked for Saturday 8th July for the Music
Festival to create videos for the Welcome to
Acklington Youtube and for the ACT website. Sean
will send out details shortly. We need to decide
who will front the video.
Newspaper coverage by the Gazette - Sean had
liaised with the Gazette and an article
featuring the Acklington litter pick was printed
in the 11th May edition. He is looking at the
possibility of a further article regarding the
Music Festival in July.
Alison wondered if there was any mileage in
being involved in the Northumberland Day, 29th
May, next year but it was decided that as this
was a private, corporate enterprise and not a
regional one it would not be worthwhile.
The flag base is leaking. Sean said that a
replacement is on its way.
Sean reported on the ticketing system. There was
a powerpoint demonstration of the Ticket Source
system. It was agreed that this looks like a
good way to manage ticket sales and will help in
the organisation of future events. Monies taken
on the site will be available to ACT on the
Monday following any event minus anything due to
Ticket Source. We will still have the provision
to take cash and this can be recorded on the
system. The system will generate a list of
attendees and tickets can be printed at home or
displayed on a free app. It was agreed that this
should be trialled for the July event.
Administrators would be needed and it was agreed
that Sean, Paul and Tessa would do this.
Door to door leaflet distribution - it was
agreed to commence this on Saturday 10th June
onwards to raise awareness for the Music
Festival in July, to give the website details
for Ticket Source and collect email addresses
from those interested in being kept informed of
ACT events. Alison is to allocate streets/areas
to ACT members for the leaflet drop. Sean, Tessa
and Chris have devised a leaflet which Paul will
print for distribution.
5. Music Festival on 8th July:-
Tessa has worked hard on this and gave
details of the programme which is to include a
singing workshop with Sandra Kerr, a
Northumbrian traditional music session,
Harpists, Kevi Community Jazz Band and Mike
Makin with open mike. Chris to be MC.
There will be a beer tent with Rig and Furrow
Ales - Chris to place an order. There will also
be Pimms, Prosecco and soft drinks. The BBQ will
be held in the evening and will be kept simple
with burgers and sausages. Tessa will source the
burgers locally. Tea and cakes to be available
There will be garden games outside.
Entry to the event will be through the gate and
garden and admission price is to be £5.00 with
children under 11 admitted free. Timings -
2.00pm until late.
6. A.O.B. None
7. Date of next meeting:- 7pm on Monday
26th June 2017